Procurement Requisition Instructions and Forms

Requisition for Commodities/Supplies & Services

In order to have products/services ordered, you need to either go through an embedded ProCard holder (credit card holder) in your department or through one of the Procurement purchasing offices (Jira). Procedures differ according to which method you need. If unsure, please check with your Administrative Assistant or the Purchasing department.

Jira is an electronic requisitions ticketing system used to create, track and research orders. This is used for needs via; Procurement. For instructions for accessing Jira.

If using an embedded buyer please use SU Requisition for Commodities/Supplies and Services.

Special Requisition forms

• Tent Rental Requisition Form (Word) send via a Jira to Aux
• Charter Bus Trip Evaluation (PDF) send via a Jira to Aux
• Sole Source Justification Tutorial (DOC)
• Sole Source Justification (PDF)
• Payment Request for Honoraria, Consultants, and Entertainers
  Upon completion of the form and signing by the Budget Administrator (s) and Dean/ Director submit the form to Accounts Payable, Holloway Hall Room 218.

Payment Request for Honoraria, Consultants, and Entertainers

• Payment Request for Honoraria, Stipends, Consultants, and Performers (PDF)

1. Enter Vendor Name
2. Enter Vendor Address
3. Enter Vendor Social Security Number or Federal Employer Identification Number. (whichever is applicable)
4. Enter scope/description of service to be provided by vendor.
5. Enter any other information that you feel may be pertinent and you wish to convey to Accounts Payable or Procurement.
6. Enter the date(s) of the performance/service.
7. Enter fee to be paid to vendor. (AMOUNT MAY NOT EXCEED $5,000.00)
8. Enter any travel expenses that will be reimbursed to the vendor. Must be in accordance with Salisbury State University Policies and Procedures for Travel and Miscellaneous Reimbursements.
9. Account Code(s) to be charged.
10. Name of Budget Administrator responsible for Account Code(s) listed. Must have name of Budget Administrator for each account code listed.
11. Budget Administrator Signature and Date. Must have signature of Budget Administrator for each account code listed.
12. Signature and Date of Dean or Director if required.
13. Signature and date of Contractor/Vendor.
14. Signature and Date of Procurement Officer.

UPON COMPLETION OF THE FORM AND SIGNING BY THE BUDGET ADMINISTRATOR(S) AND DEAN/DIRECTOR SUBMIT THE FORM TO THE ACCOUNTS PAYABLE OFFICE, HOLLOWAY HALL ROOM 218.