Listed below are the administrative guidelines that departments must follow in preparation for a move regardless of the size:
Packing for shipment or unpacking after shipment is the sole responsibility of the department personnel concerned. Outside contractors and Support Services personnel are expressly prohibited from performing this function.
All file cabinets, desks, bookcases, storage cabinets, supply rooms, and in general all items of equipment or furniture containing supplies or material must be empty and the contents packed in boxes for shipment.
All items of a personal nature to include machines, equipment, radios, CDs, valuables, pictures, rugs, furniture, and any other items not named, that are the personal property of an individual, must be packed and moved by that individual or their designated representative. Support Services personnel and Contract personnel are expressly prohibited from moving personal items of any nature. Furthermore, Salisbury University will assume no responsibility what so ever for personal property damaged, loss or stolen during any movements. It is the sole responsibility of individuals concerned that they are completely responsible for any items left behind at the start of the move that may be mistakenly included in with University property and moved by either PIC Operations or contract movers. Salisbury University Employees will Save Harmless Salisbury University, its agents and employees, from charges for and arising directly or indirectly from damage, loss or theft to any and all items of personal property that were left behind by accident or as a result of the improper actions of the owner of the property and which was erroneously included in any movement and was subsequently damaged, lost or stolen during the move.
Support Services will provide, free of charge, 1.5 CF boxes, masking tape and labels to facilitate preparing for a move. No box larger than 1.5 CF will be provided or accepted for movement. This size box provides for standardization and fits properly on movement trucks without overhang. When filled with books the 1.5 CF box is at the upper limit of safely moveable weight given the equipment in use by Support Services and contract movers. Contact Central Receiving, Bill Hussey at ext. 36256 to obtain boxes, tape and colored tags.
All boxes, furniture, and in general all items of University property to be moved must be labeled by the moving department with the following information:
- Building/Office moved from
- Building/Office to be moved to
- Name of Employee assigned to
- Colored Tag Move Indicator (Please note that on any given move the colors of tags used may vary due to availability at that time. The colors to be used will be updated and published with each move)
Green/Blue Tag To be used on items to be moved to the new office/room.
Red/Orange Tag To be used on items not to be moved.
Yellow Tag To be reserved for items to be thrown away or taken to Surplus and removed from the departmental inventory. Items found with no colored tag will be treated as a red tag item. Items hung on walls, to be moved, must be taken down by the department and setting on the floor to be moved.
Items securely attached to walls, large multiple section furniture, electrical apparatus or any other similar items that require dismantling that are to be moved must be dismantled or removed from the wall by the appropriate Physical Plant trades personnel to actual movement day and set on the floor. Please coordinate this requirement with the Assistant Director Physical Plant for Trades Personnel at ext. 82532 prior to submitting work order requests.
Departments with items to be moved that are abnormally large, heavy, especially sensitive, hazardous or explosive in nature will require special handling. Please notify Support Services in your early communications if any of these conditions exist. Items that might be covered with hazardous residue must be thoroughly cleaned or completely encased in plastic covering prior to movement. Support Services does not move hazardous waste.
Moving departments must provide a knowledgeable representative for the department at the shipping point and at the receiving point to coordinate the move and answer all questions concerning the placement of furniture and items in general.
Moving departments are solely responsible to ensure that all departmental personnel complete the packing phase of the move with respect to individual equipment, personal items and with respect to communal areas. Personal items and furniture for department staff members who are absent, on vacation, sabbatical or out sick or gone for any reason become the responsibility of the departmental leadership to ensure that the items are properly packed for movement. Areas found not to be packed once the move begins will cause a cessation of the move upon discovery and the move will not resume until the area is properly packed.
Departments are requested to save moving boxes issued for their move once they are unpacked. Please break them down and stack them in a corner, and notify Support Services, Shipping and Receiving Department, Bill Hussey at ext. 36256 and they will be picked up. Your understanding and assistance is greatly appreciated in this matter. For questions or comments please contact Elaine Allnutt at ext. 36506.