Announcement of Fulton Student Research Grants

Academic Year 2019-2020

Application Guidelines

The Fulton School of Liberal Arts supports excellence in undergraduate and graduate student scholarly and artistic endeavors. Such projects serve to initiate undergraduates and graduates into the research methods and communities of their discipline. The grants are supported through the Charles R. and Martha N. Fulton Endowment and through the indirect costs generated by faculty grant-writing activity. The grant application, including the cover sheet, must be completed and submitted electronically via email to

Grants may be requested for the following expenses:

  1. Equipment and supplies (e.g. software, tools, etc.) directly related to your research.  Purchased items will be assigned to the University at the end of the project.
  2. Travel to present research, academic or artistic projects at professional meetings or exhibitions including participation on panels and performances.
  3. Travel to enhance professional research.
  4. Photocopying, photography, recordings and preparation of posters, slides, or overheads for your presentation.

Funds may not be requested for the following expenses:

  1. Tuition or fees for classes.
  2. Travel to attend a conference at which you are not presenting or performing.
  3. Textbooks for classes.
  4. Meals incurred during travel for more than the established per diem.
  5. Travel to countries where there is a current state department travel advisory.

Application Deadlines

Grants are awarded three times annually.  Applications must be received no later than 5:00 p.m. on the following dates:

  • November 15
  • February 15
  • April 15

Please note, if the date above is a holiday or a weekend, the deadline is 5 pm on the next business day.

Applications will be submitted via email.  Request for travel forms must have your original signature and be sent/delivered to Fulton Student Research Grants Committee, C/O Dean’s Office, Fulton Hall 257.

It is the responsibility of the applicant(s) to make certain the completed proposal is submitted on time to the Dean’s Office by the published deadline.  Late or incomplete applications will not be considered.  All decisions of the committee are final.

Award Limits

In an effort to maximize the limited funds of this grant and provide funding to as many projects as possible, there is a $500 cap on awards to any single student in a given academic year. A student may apply for up to three grants each academic year, one per grading period, provided that the combined total of the awards does not exceed the $500 cap.

If multiple students plan to request funds to present at the same conference or participate in the same project, they are strongly encouraged to submit a single proposal as a group. However, each individual must have a separate line item in the budget and a separate out-of-state travel form if required. Award limits still apply to each individual in the group. For example a group of 4 individuals could apply for up to $2,000 ($500 for each member of the group).

Applicant Eligibility

All full-time undergraduate and graduate students mentored by a member of the Fulton School faculty are eligible. No applications will be considered from previous recipients who have not submitted their final reports.  For graduating students, funds will be granted for projects approved before graduation and finalized the summer immediately following graduation.

Proposals involving human subjects or live animals must be approved by the University’s Institutional Animal Care and Use Committee or Committee on Human Research before the grant application is submitted.

Application Procedures

A Student Research Grants Application and budget spreadsheet must be completed and submitted via email to The application must contain the following information.

1. Project Title

Create a one-line title identifying your project.

2. Faculty Mentor

Identify the faculty mentor in the Fulton School of Liberal Arts for your research.  This mentor should provide a letter of support.

3. Project Description and Justification

(not to exceed 750-1000 words)

Provide the intellectual and/or creative justification for your project. Provide a clear and detailed description of scholarly, artistic, research, or collegial activities that will be carried out with the help of the grant. Explain how the proposed project will impact your academic program/course of study and your scholarly development in general.

4. Project Outcome

(not to exceed 750-1000 words)

Include a statement of the expected result(s) of your study/project. Broadly you should describe the actual or expected product of your activity (the data, artwork, performance, essay, etc.) Specifically you should address which intellectual communities (including SU) will be exposed to your scholarship, and how.

5. Project Budget and All Sources of Funding

Provide a detailed estimated budget including costs associated with research such as subject payments, reusable supplies, one-time use supplies, etc.  Provide verification of registration fees, travel, per diem accommodations and food.  List all other SU and external sources from which funding has been requested and/or received, including funds from University Student Academic Research Award (USARA), Provost/Dean Discretionary Funds, and International Studies Program. If you have not requested such additional funding, explain why.

6. Request for Travel Form

Complete this form if you are requesting reimbursement for travel out of the state of Maryland or Washington, DC.  One form must be completed for each individual if this is a group project.  (This form is available on the Travel Forms and Instructions page).  The completed form must have your original signature and be submitted either via mail or in person) to Fulton Student Research Grants Committee, C/O Dean’s Office, Fulton Hall 257.

Final Report

Each student who receives a Fulton grant for research or creative activity must submit a formal summary of their experience within 30 days of returning from travel, or, for non-travel related projects, within 30 business days after incurring the last expense within the given grant period. The report should be approximately 300 words, written in the first person and accompanied by a photograph of the student; ideally, in their activity and/or with the work they created. The report and accompanying picture should be suitable for publication on the Fulton school website or other promotional/educational purposes. The grant application form will include a request for student grant applicants to give permission for their report and picture to be used. An applicant’s giving or withholding their permission will have no impact on the committee’s funding decision.

All final reports are to be submitted via email to Donna Carey, Executive Assistant to the Dean of the Fulton School at Reports should be submitted as .doc/.docx files and images as jpg files in as high a resolution as possible.

No new applications will be considered from recipients who have not submitted reports by the deadline for work previously funded by the Fulton Student Research Grants Committee.

Application Form