Advances

Purpose:

1. New employees who have not been placed on the State’s payroll may be eligible for an advance equal to 65% of their salary.  Pay day advances must be approved by the Comptroller or the Payroll Officer.
2. Employees not receiving a paycheck due on a specific date caused by an administrative error (all errors must be documented and approved by the Comptroller or the Payroll Officer).

NOTE: The salary advance is not deducted from the employees' paycheck and must be settled when the employee receives his/her first "official" paycheck.

Purpose:

1. Athletic travel advances for away games and scouting trips are given for the full amount if requested (in writing) by the Athletic Director at least 1 week in advance of trip.
2. No travel advances will be given for any in-state, out of state, or foreign travel. Faculty and staff must file an expense account to be reimbursed.

Procedures:

1. All requests for travel/other advances for the week (allow 7 days in advance) must be in the Accounts Payable Office, Holloway Hall, Room 218, each Monday by 12 noon.
2. Requests received by 12 noon on each Monday will be available for pick-up on Wednesday at 8:00 a.m.
3. All travel advances must be settled (in person) within three (3) working days after the trip has been completed or personal reimbursement will be required.

1. Temporary advances for certain change funds can be issued with the approval of the Comptroller or the Accounts Payable Supervisor.
2. Emergency advances can only be made with the approval of the Accounts Payable Supervisor and the Comptroller.