University Student Academic Research Award

Guidelines for University Student Academic Research Awards

USARA Grants are awarded twice during each academic year. Applications are due Friday, September 20, 2019.

Fall 2019 Submissions:

The University Student Academic Research Award (USARA) Committee will be accepting applications for the fall semester until September 20, 2019 at 4:30pm.

  1. Research grants, up to $400, are available to help support undergraduate research projects and creative endeavors related to developing and conducting projects, with a faculty supervisor, and the presentation of research/scholarly pursuits at national or regional meetings. Students should not request funding in excess of the grant awards. Students working on a joint project must each submit an independent application, written entirely in their own words, to clearly identify their own distinct contributions.
  2. In any given semester, a student should make only one application for funding. A student may be funded only twice in their academic career. If a student has requested duplicate funding for the same budget, the student must disclose that funding has been sought elsewhere. The OURCA/NCUR grant will cover SU students who are first author or solo author on an accepted NCUR project. These students should NOT apply for additional USARA funds for NCUR.
  3. Students must have a declared major and be enrolled as a full-time student (minimum of 12 credit hours) or a part-time student (minimum of six credit hours) during the project’s duration.
  4. Proposals involving live animals or human subjects must be approved by the University’s Animal Care and Use Committee (IACUC) or Institutional Review Board-Committee on Human Research (IRB). It is the applicant’s responsibility to provide the required approval documentation with their application.
  5. Grants may be requested for the following expenses:
    1. Equipment and supplies. Purchased items will be assigned to the University at the end of the project.
    2. Travel to present research or academic projects at professional meetings.

*NOTE: USARA funds may not be used for the following: SU Student Research Conference (SUSRC) or conferences occurring after graduation.

*NOTE: Students must provide evidence of conference presentation acceptance in their application. Reimbursement funds will be distributed once expenses have been appropriately documented.

  1. 2nd semester seniors are not funded for equipment and supplies without a presentation of the research or project scheduled at a regional or national conference prior to graduation.
  2. Awards are made on the merits of the proposal. Incomplete applications will not be reviewed.
  3. All monies must be spent by the last week of the following semester. For fall allocations, monies must be spent by the last week of the spring semester. For spring allocations, all monies must be spent by the last week of the fall semester. Unspent money by the grant’s ending date will revert to the University.
  4. A final report of research activities and a completed expense statement must be submitted to the Office of Graduate Studies and Research by the end of the project period.


Describe the process used to develop your project, including the nature of the scholarship or creative endeavor, influences, and its potential contribution to your field of study. Specifically, provide a formal, documented description of your project including your methodology and sample, and your results and conclusions/outcomes if your project is complete.

Faculty Supporting Letter

Include a letter endorsing your research project and request for funds from a faculty member who has been directly supervising your work. This letter should be an overall assessment of your research and speak to the strength of the project.

Send the original packet of all application materials (application, budget request, request for travel form, proposal, and faculty support letter) by September 20, 2019 at 4:30pm via e-mail to (Donna Knopf, Office of Graduate Studies and Research)


A final report detailing the activities carried out with the assistance of the grant along with a complete list of itemized expenses is required. Instructions for compiling the final report are listed below.

The final report shall include:

  1. A formal description of all outcomes associated with the activities made possible by the grant.
  2. A completed Itemized Expenditures form.
  3. All receipts related to research and travel expenses.

Submit the final report (formal description of activities, itemized expenditures form, and receipts) to the Office of Graduate Studies and Research, c/o Donna Knopf, Holloway Hall 262 by the end of the term in which the grant was awarded.


Office of Graduate Studies and Research
Donna Knopf
Holloway Hall 262
(410) 548-3549 or ext. 83549

Application Deadline: September 20, 2019 - 4:30 pm