Internal Budget Timeline

Fiscal Year: July 1 – June 30

  • July
    • New fiscal year begins
    • Budget encumbrance rollovers are added as a “budget adjustment” for the current fiscal year.
    • Faculty professional development rollovers are added as a “budget adjustment” for the current fiscal year.
  • August
    • Budget Administrators or designees should begin analyzing monthly “Budget to Actual” reports for each department.
  • September
    • Tuition and mandatory fees and self-support fees discussions for the next fiscal year begin for those in Dining, Housing, and Grad Programs.
  • October
    • Quarterly “Budget-to-Actual” Reports are sent out by the Budget Office to each VP and Dean.
  • January
    • Quarterly “Budget-to-Actual” Reports are sent out by the Budget Office to each VP and Dean.
  • January - March
    • Budget Officer will attend necessary Chair and Staff meetings to discuss the budget for the upcoming fiscal year.
    • Operating budget submission preparation begins for the next fiscal year within each department.
    • VPs and Deans determine their deadlines within their divisions and schools for budget submission reviews and meetings (mid-March).
  • March
    • Approved operating budget submissions are due from each VP and Dean to the Budget Office by March 31st.
    • Departmental Enhancement and Additional (NEW) Position Requests due to the Budget Office by March 31st.
  • April
    • Quarterly “Budget-to-Actual” Reports are sent out by the Budget Office to each VP and Dean.
  • April - May
    • Admin and Finance review of budget submissions. 
    • Budget Office will communicate with Budget Administrators regarding their submissions.
  • May
    • Draft of all internal budgets presented to the Executive Staff. 
    • Budget Office will communicate with the departments regarding questions before final approvals.
  • June
    • Budget Office holds meetings with new chairs to discuss the annual budgeting process and financial responsibilities.
Final approved budgets are uploaded into PeopleSoft around June 15th.