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University Analysis, Reporting & Assessment
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Academic Program Review (APR)

Additional Resources

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APR System

Academic Program Review System

  • Click the link above and enter your SU network username and password (same as logging on to your computer or email).
  • From the dropdown menu, select the name of the program of interest and click continue.
  • APR System User Instructions:
    • Use a compatible browser (e.g., Chrome or Internet Explorer) since there are known issues with others (e.g., Safari).
    • Uploading APR Documents
    • Entering Student Learning Outcomes (APR System)
    • Assessment Summary Template (editable document version of the APR System's Part II. B. Assessment Methods, Results, Dissemination, and Use form)
    • Accessing "Enrollment/ Degree Tables": 
      • Select "A. Academic Program Review Documentation" under "I. Part I - Review" and you will find an Excel spreadsheet under the heading "Enrollment/ Degree Tables."
      • If there is no file, please contact UARA (Sarah Winger or Carrie Tingle) and we will upload it. Note: We will not be able to create this file until after the Spring graduation numbers have been reflected in the institutional data files - typically in July. Similarly, faculty effort will not be updated to include the most recent academic year until mid- to late-September.
      • Click on the "Download File" link and save it.
      • There is a description of the data in the Excel file as well as the actual data. There are multiple spreadsheets in this file; each contains a unique part of data to be used in your APR.

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APR Schedule


APR Schedule Excel File
 (not updated - use schedule below)

Academic Year 2017 - 2018
FULL APR
    Standard Programs:
      03.0104     B.A. in Environmental Studies
      16.0901     B.A. in French
      16.0905     B.A. in Spanish
      30.2001     B.A. in International Studies
      40.0501     B.S. in Chemistry
      50.0501     B.A. in Theatre (postponed from 2016 - 2017)
      50.0701     B.A. in Art
      50.0702     B.F.A. in Fine Art
    Accredited Programs:
   
  31.0505     B.S. in Exercise Science
      50.0901     B.A. in Music (postponed from 2016 - 2017)
      51.0913     B.S. in Athletic Training (suspended since 2014, so no APR required)
      51.1601     B.S. in Nursing
      51.1601     M.S. in Nursing
      51.1601     DNP in Nursing (initial accreditation - included with other Nursing accredited programs' review)
PROGRESS REPORT
    Standard Programs:
      13.0101     M.Ed. in Education (the Curriculum & Instruction and Post-Secondary & Higher Education tracks are not included in the CAEP accreditation)
      13.1307     B.S. in Community Health (aka Health Education - name changed Fall 2014; plan to submit application for initial accreditation with the Council of Education for Public Health, CEPH, and therefore might be re-classified as an accredited program)
      26.1301     B.S. in Environmental Health (suspended since 2007, so no APR required)
      30.0501     B.A. in Conflict Analysis and Dispute Resolution
      30.0501     M.A. in Conflict Analysis and Dispute Resolution
      40.0801     B.S. in Physics
      45.1001     B.A. in Political Science
      45.1101     B.A. in Sociology
    Accredited Programs:
      13.0401     M.Ed. in Educational Leadership
      13.1202     B.S. in Elementary Education
      13.1205     M.A.T. in Teaching
      13.1210     B.S. in Early Childhood Education
      13.1311     M.S. in Mathematics Education (included in external accreditation, CAEP)
      13.1314     B.S. in Physical Education
      13.1315     M.Ed. in Reading Specialist (included in external accreditation, CAEP)
      13.1401     B.A. in English: ESOL (with certification) (included in external accreditation, CAEP)
      23.0101     M.A. in English: TESOL (with certification) (included in external accreditation, CAEP)

Academic Year 2018 - 2019
FULL APR
    Standard Programs:
      40.0699     B.S. in Earth Science
      45.0701     B.S. in Geography
      45.0707     M.S. in GIS Management 
      45.0707     PBC in GIS Management (to be discontinued - never had enrollment)
      52.1101     B.S. in International Business
    Accredited Programs:
      None
PROGRESS REPORT
    Standard Programs:
      11.0101     B.S. in Computer Science
      26.0101     B.S. in Biology
      26.0101     M.S. in Applied Biology
    Accredited Programs:
       None

Academic Year 2019 - 2020
FULL APR
    Standard Programs:

      13.0404     Ed.D. in Contemporary Curriculum Theory & Instruction (not included in the CAEP accreditation)
      52.0601     B.A. in Business Economics
    Accredited Programs:
PROGRESS REPORT
    Standard Programs:

      27.0101     B.S. in Mathematics (including concentrations)
      27.0101     PBC in Middle School Mathematics (program on hold)
    Accredited Programs:

      51.0908     B.S. in Respiratory Therapy

Academic Year 2020 - 2021
FULL APR
    Standard Programs: 
      11.0401     PBC in Advanced Technology for Enterprise Systems
      13.0101     M.Ed. in Education (the Curriculum & Instruction and Post-Secondary & Higher Education tracks are not included in the CAEP accreditation)
      13.1307     B.S. in Community Health (aka Health Education - name changed Fall 2014; plan to submit application for initial accreditation with the Council of Education for Public Health, CEPH, and therefore might be re-classified as an accredited program)
      26.1301     B.A. in Environmental Health (suspended in 2007)
      30.0501     B.A. in Conflict Analysis and Dispute Resolution
      30.0501     M.A. in Conflict Analysis and Dispute Resolution
      40.0801     B.S. in Physics
      45.1001     B.A. in Political Science
      45.1101     B.A. in Sociology      
    Accredited Programs:
      13.0401     M.Ed. in Educational Leadership
      13.1202     B.S. in Elementary Education
      13.1205     M.A.T. in Teaching
      13.1210     B.S. in Early Childhood Education
      13.1311     M.S. in Mathematics Education
      13.1314     B.S. in Physical Education
      13.1315     M.Ed. in Reading Specialist
      13.1401     B.A. in English: ESOL (with certification)
      23.0101     M.A. in English: TESOL (with certification)
      51.0913     M.S. in Athletic Training (initial accreditation after substantive change from B.S. to M.S.A.T.)
      51.1005     B.S. in Medical Technology
PROGRESS REPORT
    Standard Programs:
      09.0101     B.A. in Communication Arts
      23.0101     B.A. in English (including concentrations)
      23.0101     M.A. in English (including non-accredited concentrations, e.g. TESOL, non-certification)
      23.0101     PBC in English: TESOL (non-certification)
      24.0101     B.A. in Interdisciplinary Studies
      24.0101     B.S. in Interdisciplinary Studies
      38.0101     B.A. in Philosophy
      42.0101     B.A. in Psychology
      54.0101     B.A. in History (including concentrations)
      54.0101     M.A. in History (including concentrations)
    Accredited Programs:
      51.9999     M.S. in Applied Health Physiology

Academic Year 2021 - 2022
FULL APR
    Standard Programs:

      
11.0101     B.S. in Computer Science
      26.0101     B.S. in Biology
      26.0101     M.S. in Applied Biology
    Accredited Programs:
       None
PROGRESS REPORT
    Standard Programs:
      03.0104     B.A. in Environmental Studies
      16.0901     B.A. in French
      16.0905     B.A. in Spanish
      30.2001     B.A. in International Studies
      40.0501     B.S. in Chemistry
      50.0501     B.A. in Theatre
      50.0701     B.A. in Art
      50.0702     B.F.A. in Fine Art
    Accredited Programs:
    
  31.0505     B.S. in Exercise Science
      50.0901     B.A. in Music
      51.0913     B.S. in Athletic Training (suspended since 2014, so no APR required)

      51.1601     B.S. in Nursing
      51.1601     M.S. in Nursing
      51.1601     DNP in Nursing

Academic Year 2022 - 2023
FULL APR
    Standard Programs:
      27.0101     B.S. in Mathematics (including concentrations)  
      27.0101     PBC in Middle School Mathematics (program on hold)
    Accredited Programs:
      13.1311     M.S. in Mathematics Education (included in external accreditation, CAEP)
      51.0908     B.S. in Respiratory Therapy
      51.1601     B.S. in Nursing (including Certificate programs)
      51.1601     M.S. in Nursing
      51.1601     DNP in Nursing
PROGRESS REPORT
    Standard Programs:
      13.0404     Ed.D. in Contemporary Curriculum Theory & Instruction (not included in the CAEP accreditation)
      40.0699     B.S. in Earth Science
      45.0701     B.S. in Geography
      45.0707     M.S. in GIS Management 
      45.0707     PBC in GIS Management (to be discontinued - never had enrollment, so no APR required)
    Accredited Programs:

      52.0601     B.A. in Business Economics

Academic Year 2023 - 2024
FULL APR
    Standard Programs:

      09.0101     B.A. in Communication Arts
      23.0101     B.A. in English (including concentrations)
      23.0101     M.A. in English (including non-accredited concentrations, e.g. TESOL, non-certification)
      23.0101     PBC in TESOL (non-certification)
      24.0101     B.A. in Interdisciplinary Studies
      24.0101     B.S. in Interdisciplinary Studies
      38.0101     B.A. in Philosophy
      42.0101     B.A. in Psychology
      54.0101     B.A. in History (including concentrations)
      54.0101     M.A. in History (including concentrations)
    Accredited Programs:
      11.0401     B.S. in Information Systems
      44.0701     B.A. in Social Work
      44.0701     MSW in Social Work
      45.0601     B.A. in Economics
      51.9999     M.S. in Applied Health Physiology
      52.0201     B.S. in Business Administration (including concentrations)
                       - officially discontinued 9/2016, so no APR required
      52.0201     MBA in Business Administration (including concentrations)
      52.0301     B.S. in Accounting
      52.0801     B.S in Finance
      52.0201     B.S. in Management   
      52.1401     B.S. in Marketing
PROGRESS REPORT
    Standard Programs:
      11.0401     PBC in Advanced Technology for Enterprise Systems
      13.0101     M.Ed. in Education (the Curriculum & Instruction and Post-Secondary & Higher Education tracks are not included in the CAEP accreditation)
      13.1307     B.S. in Community Health (aka Health Education - name changed Fall 2014; plan to submit application for initial accreditation with the Council of Education for Public Health, CEPH, and therefore might be re-classified as an accredited program)
      26.1301     B.A. in Environmental Health (suspended in 2007, so no APR required)
      30.0501     B.A. in Conflict Analysis and Dispute Resolution
      30.0501     M.A. in Conflict Analysis and Dispute Resolution
      40.0801     B.S. in Physics
      45.1001     B.A. in Political Science
    Accredited Programs:
      13.0401     M.Ed. in Educational Leadership
      13.1202     B.S. in Elementary Education
      13.1205     M.A.T. in Teaching
      13.1210     B.S. in Early Childhood Education
      13.1311     M.S. in Mathematics Education (included in CAEP accreditation)
      13.1314     B.S. in Physical Education
      13.1315     M.Ed. in Reading Specialist
      13.1401     B.A. in English: ESOL (with certification)
      23.0101     M.A. in English: TESOL (with certification)
      51.0913     M.S. in Athletic Training (initial accreditation after substantive change from B.S. to M.S.A.T.)
      51.1005     B.S. in Medical Technology

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FAQs

The following are questions faculty have asked, but if you have another question not answered here, please refer to Documentation. If your question still remains unanswered or if you need other assistance related to either the development of your APR report or using the APR System, please contact Sarah Winger.

If you have general questions about why Academic Program Review is important and worthwhile as well as advice for how to make the APR process as productive and efficient as possible, the article "Avoiding the Potholes of Program Review" from the Chronicle of Higher Education (Halonen & Dunn 2017) is a good read. 

 

APR for Accredited or Standard Programs

Q: How do I know if my program is an accredited program or if it needs to do a standard APR?
A: Based on requirements from the SU Board of Regents, Maryland Higher Education Commission (MHEC) and the University System of Maryland (USM), an accredited program must be a recognized organization by either the Council of Higher Education Accreditation (CHEA) or the U.S. Department of Education. For the most recent lists, check here to download the current year's directory of CHEA-recognized organizations and here for the active organizations recognized by the Dept. of Ed.

Q: What do I need to do if my program is changing from an accredited to a standard program or vice versa?
A: Be sure to let UARA (Sarah Winger) and the Provost's Office (Karen Greer) know of any change or planned upcoming change to your status as this might affect your APR schedule and it will definitely change the reporting needed in the future and require changes to SU's website of accredited programs and society affiliations. Also, the Assessment Coordinator (Sarah Winger) can help with the transition as needed.

Q: What do I need to do if my program is accredited?
A: Be sure to let UARA (Sarah Winger) and the Provost's Office (Karen Greer) know of any updates to your accreditation (e.g., re-accreditation) for our records. Otherwise, similar to standard programs, you will need to upload certain materials (e.g., student learning outcomes; details of assessment methods, results, dissemination, and use; letters of initial or re-accreditation; annual reports; any notices from the accrediting agency; etc.) to the APR System. This helps us to maintain records and allows for reporting across all SU programs for our institutional accreditation requirements from the Middle States Commission on Higher Education. Also, the student learning outcomes entered in the APR System will be used to create an automatic website of program student learning outcomes linked automatically to your program's website, as requested based on a recommendation from the 2016 Middle States re-accreditation of SU.

 

Programs, Tracks, and Concentrations

Q: Is a separate APR required for undergraduate, graduate, and post-baccalaureate programs within the same discipline?
A: It is essential to review each program thoroughly. Each degree- or certificate-granting program should be considered a separate review since they have separate students, learning outcomes, and curricula.

Q: If the program has components that are included in an external accreditation review process, then should they be included in the APR?
A: Some programs are shared across departments (e.g., M.A. in English, TESOL Certification) and one of the departments includes that program in its external accreditation review process. Therefore, the program can be mentioned in the M.A. English program's APR as a component of the program, but then state it will be evaluated more thoroughly by the Council for the Accreditation of Educator Preparation (CAEP) review and no longer discussed in the APR.

Q: How should review of multiple tracks, concentrations, or minors within the same major be managed?
A: As per the Maryland Higher Education Commission (MHEC), an APR is required of all programs and each of the concentrations within that program (if applicable) must be addressed. Although at SU tracks are in alignment with the definition of MHEC concentrations, they can be - but are not required to be - included in the APR report. Within MHEC, tracks are not common enough to be compared across institutions. Where there are differences in programs due to concentrations, those differences should be identified and discussed. Attention should be directed towards significant differences in learning outcomes, curricular differences, faculty expertise, resources, and noteworthy trends. The program should discuss its method of allocating resources among the concentrations and the rationale behind those allocations. This is consistent with the student learning outcomes assessment guidelines. Minors are not required to be discussed in the APR report.

 

APR Guidelines and Sections

Q: The APR Guidelines focus on several primary topics, for instance, student learning outcomes and strategic planning. How do we address issues that are in various stages of progress at both the institutional and programmatic level?
A: The APR Guidelines define what is expected of SU's academic programs in a manner that is consistent with those of our profession. It is understood that there will be different levels of activity along a continuum relative to primary educational initiatives like student learning outcomes assessment. You should describe your progress to date AND your plans (Recommendations Action Plan and the Assessment Action Plan), including a timeline to implement change that embeds these activities into the everyday structure of your program. Additionally, it is expected that all academic program reviews be conducted with the same attention to detail and rigor that are expected of anyone who has the responsibility to educate others and to validate learning.

Q: Where do I find the data tables provided by UARA with enrollment and degree information?
1. Contact UARA (Sarah Winger or Carrie Tingle) to request access for yourself and any other individuals that will need viewing/editing privileges on your program's APR documentation.
2. Once access is confirmed, visit the APR System section on this page for more details about accessing the enrollment/ degree tables.

Q: Do I have to complete the Assessment Action Plan if I have reported assessment data in my APR report?
A: Yes. All programs must include an Assessment Action Plan in Part II of their APR. This will help guide the program's future assessment efforts to ensure timely collection and use of data for program improvement.

Q: Do I need to include both internal and external recommendations in the Recommendations Action Plan?
A: Yes.

Q: How do I know if I have all of the necessary information included in my APR?
A: Please review the "APR Report Guidelines" section of the APR Purpose & Guidelines document (find under Documentation). You can also refer to the Checklist (also under Documentation) to make sure that your APR report and APR System upload requirements are complete.

 

External Review

Q: How do we select an external reviewer?
A: The program chair/director should consult with the Dean's Office to select an appropriate external reviewer for the program. The external reviewer may be a faculty member of a comparable program at a University System of Maryland (USM) school, one of Salisbury Universityᛑs performance peers, or another equally creditable institution. Also, see this article from the Chronicle of Higher Education about choosing an external reviewer. Care should be taken to select a respected external reviewer that can appropriately review the program in the time frame necessary and provide a written report of their findings. 

Q: Is an external reviewer to be paid?
A: That depends. During each scheduled review cycle, it is expected that all programs in each school undergo an on-site visit.  Although the cost associated with this exercise is well worth the value, budget issues may compel some modification to the guidelines.  A reviewer should be paid an honorarium, typically $500 - $1000 (depending on the size of the program, number of programs reviewed, etc.), and reimbursed for all traveling expenses.  In the past the expenses were included in the Provostᛑs budget. However, as of the 2016 - 2017 academic year the units were directed to budget the cost of external review within their own fiscal year budget request. Therefore, the spring prior to the APR year, the unit should request monies for the external reviewer's honorarium, travel, lodging, and meals. As a frame of reference, please consult peers that have performed an external review, but a typical honorium for a single program's review is $500.00 - $750.00. However, if an external reviewer will be asked to review both the undergraduate and graduate degree programs for a department, then it would be appropriate to increase the amount accordingly for two program reviews. Travel and lodging expenses depend on the external reviewer's particular needs (e.g., distance to travel).

Q: What documents should be provided to the external reviewer?
A: Each program under review must provide an external reviewer with a base of relevant information concerning the program. This information will normally include current or recent course syllabi, representative examples of course materials (exams, assignments, etc.), the departmentᛑs student assessment and learning outcomes plan, evidence of student learning, the current course catalog, faculty curriculum vitae, and any other materials that will provide an adequate stock of resources from which to assess the program. The on-site visit provides the opportunity for the reviewer to test and critically evaluate the program in an applied manner that cannot be achieved to the same degree through a rigorous review of supporting documentation.

Q: Are there guidelines we can provide to the external reviewer(s)?
A: Yes. Please refer to Appendix C "External Review Guidelines" in the APR Purpose & Guidelines document (find under Documentation).

Q: What activities should be included for the on-site visit?
A: When an external reviewer is visiting SU, the program should plan activities such as:

  1. individual and/or group meetings with all program faculty (including part-time faculty if possible);
  2. meetings with any administrative assistants, other office personnel, or faculty leaders that help in the day-to-day operations of the program;
  3. meetings with the faculty of collaborative programs (e.g., those that frequently have shared students as majors/minors);
  4. meetings with advisors that are not within your department (e.g., Academic Advising Center Staff); 
  5. meetings with the representatives from the Dean's Office;
  6. meetings with students (diverse representation) and student groups, if applicable;
  7. visitations to representative classes of both lower and upper-division course offerings;
  8. the opportunity to review program resources (e.g., library holdings, information technology, classrooms, labs, office space, studio space); and
  9. the opportunity to examine additional documentation that may not have been included in the pre-visit information packet, but are deemed relevant by a reviewer and/or the program.

APR Feedback & Internal Review

Q: Academic programs already report in several reporting activities. How can we incorporate those processes into the APR to avoid duplication of work?
A: Duplication of previous work is to be avoided wherever possible. As a result, the APR provides for the liberal use of appendices. The APR need only reference appended documentation as appropriate.

Q: The new APR (updated 2009) requires a completely different level of review. What can academic programs expect from the review?
A: The APR Purpose & Guidelines document (find under Documentation) outlines the primary purposes of the APR process. Beyond those listed, your APR will be critically reviewed by representatives from the Offices of the Dean, Provost, and UARA. The review is expected to foster constructive dialogue regarding the strengths and weaknesses of your program, as well any recognizable threats or opportunities. When supported by evidence, issues that emerge may become the focus of future initiatives, while demonstrable accolades may be promoted in public forums.

Q: When we completed our last program review, we received no formal response or feedback. As a result, we will not be able to address any previous comments.
A: Unfortunately, that may be true. However, unlike previous cycles, the academic officers of SU will critically assess your academic program and provide you with formal, constructive evaluation.

 

Resources to Assist with APR

One of your best sources of information is the Office of University Analysis, Reporting & Assessment (UARA) and/or its website. The website will take you to editions of the Fact Book, APR support materials, assessment and planning materials, and other resource links.

APR-related Contacts:

  • Dr. Richard Wilkens; Associate Provost of Academic Affairs (x84085)
  • Karen Greer; Program Management Specialist, Office of the Provost (x84085)
  • Dr. Kara Siegert; Special Assistant to the President, Institutional Effectiveness & Assessment (x82864)
  • Dr. Sarah Winger, Assessment Coordinator of UARA (x36025)

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