This page will be updated as information changes. Latest updates: 5/28/2020 2:45 p.m.
COVID-19 is dramatically impacting our campus and world. We do not expect the campus to be closed, though only those with “critical employee” status should report to campus and only for duties they are unable to perform from home. If you are unsure of your status, please check with your supervisor.
The following information provides guidelines to follow, as well as information to consider for those working from home or in self-confinement.
If your primary technology issue is that you do not have access to internet service, please see the link below for the best options where available:
Guide for Returning to Campus
Members of the Campus Community:
In accordance with guidance from Governor Larry Hogan and recommendations from the Centers for Disease Control and Prevention, SU will implement new safety protocols for critical employees coming to campus.
Beginning Monday, June 1, all employees will need to complete a daily COVID-19 screening before reporting to their regular worksites. At screening locations, employees will be required to answer a short list of questions regarding symptoms before swiping their Gull Cards or providing their employee ID numbers for clearance to proceed to work. All employees should have their Gull Cards ready and know their employee ID numbers before entering the screening line.
Weekday screening locations are:
- 7 a.m.-8:30 a.m. – Avery Street Lot (drive-up, enter from West College Avenue, exit onto Avery Street)
- 8:30 a.m.-4:30 p.m. – Wayne Street Parking Garage (drive-up, Wayne Street entrance/exit)
- All other times – SU Police Department, East Campus Complex, Power Street (walk-up, at door)
All weekend screenings will take place at the SU Police Department.
The screenings follow guidance provided by the Maryland Department of Budget and Management for entry into state buildings. SU contractors also are required to complete a screening at one of the above locations before reporting to worksites on campus. Those found to have symptoms of COVID-19 will be given instructions regarding self-confining and seeking medical care.
This is part of a phased plan for employees returning to campus. During this phase, only those employees with approval on file with the Human Resources Office should report to campus, and only as scheduled. While on campus, employees should have their Gull Cards visibly displayed at all times and wear face masks as appropriate.
More information is available in the attached Faculty and Staff Guide for Returning to Campus. This document also will be posted on the SU COVID webpage and updated as the situation changes.
Those with questions about the new protocol, or about their critical/non-critical employee status, should contact their supervisors. Thank you for doing your part to help keep our campus safe.
SU’s Faculty and Staff Guide for Returning to Campus is available for download. Please check often for updates.
- Human Resources Communications
- Forms for Employees
The Centers for Disease Control and Prevention (CDC) recommends avoiding all non-essential international travel. The governors of Maryland and surrounding states have issued stay-at-home orders and encouraged residents to cease all non-essential domestic travel to help slow the virus’ spread.
SU also is discouraging its students, faculty and staff from all international and national travel at this time. The threat of COVID-19 will not last forever at its current level. Delaying travel now may prevent you from being infected or becoming a carrier and transmitting the virus to your loved ones, including elderly family members who may be at increased risk.
SU also has suspended authorization of State funding for all out-of-state travel for faculty, staff and students. Members of the SU community with scheduled University-sponsored out-of-state travel should contact their direct supervisors for more information.
Any member of the SU community who travels to a country with a CDC Travel Health Notice of Level 1-3 is required to self-isolate for 14 days prior to returning to campus. If members of the University community develop cold- or flu-like symptoms during or after travel, the CDC advises that you call ahead and notify your health care provider of symptoms and recent travel history. Contact with others should be avoided until a health care provider has provided an evaluation.
Working from Home
Your very first step is to consult Instructional Design & Delivery (ID&D)’s Continuity of Duties in the Event of Remote Work page. Updated as issues arise and situations change, this is your one stop for information on:
- Setting up your Zoom account to hold online meeting.
- Using Voicemail Audio to have your voicemail messages automatically sent to your email. SU is enabling this feature March 12-19.
- Using the VPN to access files from SU’s secure server.
- Downloading the latest version of Microsoft Office @Home.
- Professional development and training resources to support remote work.
Most resources from Salisbury are easily accessible with an internet connection, while others require some set up. Ensure that you understand what you will need to do to access computing resources before you begin working remotely. Take time to test your access to these applications from off campus before planning to work remotely.
In the event that Human Resources announces a need to work from home, HelpDesk support will continue through our Technology Support Center at https://itsupport.salisbury.edu and through call-in support at 410-677-5454. You will be greeted and asked to leave a voicemail with your technology question. One of our IT Support Associates/Specialists will receive your message and begin working on a resolution. You will either get an email ticket with updates or, if warranted, a direct phone call to continue troubleshooting your issue.
Learn how to access your voicemail from home and use other features such as call forwarding and away messaging from the Telecommunications Faculty and Staff Voicemail site.
We encourage faculty and staff to change their existing standard voicemail greeting ( Note: do not use the out of office greeting) when/if they start to remote work. Examples of possible messages are below.
Hello, you have reached the office of ___________ with Information Technology at Salisbury University. Due to the current coronavirus situation I will be working from a remote location. I will be actively monitoring my voicemail and encourage you to leave me your name, telephone or email address along with a detailed message and I will be in contact with you. Thank you.
If you want to provide callers with an alternative number (i.e. cellular number or home landline) you could change your greeting to the example below.
Hello, you have reached the office of ___________ with Information Technology at Salisbury University. Due to the current coronavirus situation I will be working from a remote location. I will be actively monitoring my voicemail and encourage you to leave me your name, telephone or email address along with a detailed message and I will be in contact with you.
If this is an urgent manner, please call me at 123-456-7890. Thank you.
The following link will provide you with information on the voicemail system as well as links to “How to” reference guide for changing your voicemail greetings:
University employees with disabilities experiencing challenges to complete their job duties while teleworking (that is, inability to use technology, not having the needed assistive technology, software or hardware and so on.) may seek assistance from the Human Resources Office.
Human Resources Guidelines
If you are required to self-quarantine, please contact your supervisor immediately. They will work with you and the HR Office to decide on time recording, duties and a return plan on a case-by-case basis.
Campus Cleaning Procedures
The Department of Physical Plant’s facility services team adopted a “Green Cleaning Process” of campus years ago in response to the Leadership in Energy and Environmental Design (LEED) certification process and to disinfect and clean the campus in a healthy and sustainable process. Recently, facility services increased the frequency of disinfecting to daily of all frequently touched and hard surfaces that may come in contact with our hands to reduce germs and the spread of COVID-19 virus. These surfaces include handrails, door knobs, elevator controls, switches, classroom desk tops and similar items. Custodial services reviewed cleaning and disinfectant chemicals with BISM, Acme, and Daycon (outside contract suppliers) to confirm the disinfectant kills the COVID-19 virus. We have worked with our custodial chemical suppliers to make sure we are using the proper chemicals to achieve these goals.
In addition, our floor maintenance program not only cleans and puts a shine on the floors but all common areas are cleaned daily to reduce germs from getting tracked throughout buildings. We use entry walk off systems within all buildings to reduce dirt from getting tracked into the buildings and also vacuum carpeted floors on a routine basis and use a HEPA grade filters within the vacuums to minimize dust particles by 95 percent.
Cleaning Frequency Guide
The mission of facility services is to provide a safe and clean environment in support of the University’s goal to provide a quality education. The following cleaning standards have been implemented during the COVID-19 virus for the campus.
Room Type Frequency Method Restrooms Daily with routine policing Thorough cleaning and disinfecting of entire restroom Frequently touched surfaces (door knobs, stair railings, desk tops, and elevator controls) Daily Thorough disinfection of entire surface Maggs PAC, Stadium, UFC – showers, locker rooms, and training facilities Daily Thorough cleaning and disinfection of entire area Classrooms Daily Disinfection of surfaces, vacuum as needed Health Center Daily Disinfection of surfaces, vacuum as needed University Police Daily Disinfection of surfaces, vacuum as needed Laboratories Daily Touched surfaces disinfected and other areas cleaned routinely Offices Daily, Weekly Trash emptied as needed, surfaces disinfected if permitted or accessible. Residence hall rooms/suites 2 days per week Bathrooms are cleaned and disinfected. Students responsible for own living space.
Facility services uses chemicals that have been approved by BISM, Daycon, and Acme for disinfecting of facilities. Facility services also utilizes the EvaClean PX200ES hand held electrostatic sprayer and Purtab mixture in spray bottles for a one-minute kill claim for the COVID-19 virus and also has a 14-hour protection window. Areas that are being treated daily:
- Locker rooms
- Public shower areas
- Elevator controls
- Light switches
- Health Center
- Training rooms
- Door knobs
- Classroom desks
- Lab tables
- University Police
- University Fitness Center
The wax that is utilized on floor tile surfaces has an antimicrobial infused into the wax, causing bacteria to be unable to grow and reproduce.
The University community is encouraged to utilize bathrooms for the purpose of washing hands, which is stocked by facility services. Facility services does provide and maintain certain hand sanitizer stations located in most buildings on campus. Facility services does not provide individual or jug size hand sanitizers for use, this would be a departmental expense and process. Individual departments would be responsible to fund and refill hand sanitizer stations that are in addition to the locations below. Hand sanitizer locations on campus:
- Guerrieri Student Union – South entrance
- Guerrieri Academic Commons – Service Desk & Help Desk
- Perdue Hall – First floor near room 151
- Maggs PAC – Near dance studio
- Holloway Hall – First floor near center elevator
- Simulation Lab
- Conway Hall – First floor; two locations: tower entrance and southeast entrance
- Wicomico Hall – Two locations on first and second floor. One location on third floor
- Manokin Hall – Two locations on first and second floor. One location on third floor
- Chester Hall – Near elevator first-sixth floors
- Severn Hall – Near elevator first-sixth floors
- Chesapeake Hall – First floor lounge
- Commons Building – Near cashier’s station
- Henson Hall – Three locations
- Devilbiss Hall – First floor
- Blackwell Hall – Advising desk
- Fulton Hall – First floor near elevator
- University Fitness Club
- Nanticoke Hall – Two locations on first and second floor. One location on third floor
- Pocomoke Hall – Two locations on first and second floor. One location on third floor
- Sea Gull Square – Near elevator first-fifth floors; First floor reception; First floor room wing
- Choptank – near elevator 1st – 6th floors
- St. Martin Hall – First floor lounge
Facility services is budgeted for and provides hand soap, paper products, hand driers, and other supplies necessary in bathrooms and areas responsible for cleaning.
Departments may elect to provide hand sanitizer or other disinfectants within their department, offices or classrooms.
COVID-19 Additional Notes
- Facility services will be available to address any urgent disinfectant needs that are determined to be necessary.
- Frequency will change based on occupancy of space, campus closure or special circumstances.
- Routine scheduled cleaning, during non COVID-19 conditions, will be adjusted in order to complete tasks under this procedure.
- Facility services will also modify this procedure based on need or as directed by director of physical plant and/or assistant director of physical plant – facilities services.
- Procedure will also be modified as the Center for Disease Control and Prevention (CDC) or other credible sources provides guidelines and recommendations.
Information on Masks and Gloves
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Salisbury University would like to ensure all faculty and staff have access to resources during the COVID-19 epidemic. Guidance Resources, SU’s Employee Assistance Program, has information available to help you through this time.