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Overview of the Student Conduct Process

If you just received a Notice of Student Conduct Charges, you may be (understandably) a little nervous. The information in this page will hopefully answer your questions and help you prepare for your upcoming meeting.

Please note that you are welcome to bring the support person of your choosing as a Hearing Advisor to any student conduct meeting. You are required to complete a Hearing Advisor Form in order for an advisor to participate in student conduct proceedings.

Preparing for your pre-hearing conference

If you receive Notice of Student Conduct Charges, it does not mean you have violated the Code of Conduct or that you “did something wrong.” It does mean your name was on a report and you have an opportunity to come and share what happened, if anything, before a decision is made.

You should:

  • Carefully read your Charge Letter
  • Mark your calendar with the date, time and location for your upcoming meeting
  • Respond to your Conduct Officer if there is a scheduling conflict
  • Review the Student Code of Conduct
  • Gather any information you may want to share with Conduct Officer at the initial meeting

The pre-hearing conference

At the pre-hearing, the conduct officer review the student conduct process with you, as well as the information that we have been provided in regard to the incident. This will allow you to make informed decisions in the resolution of the matter, and is an important step in the student conduct process. If it is impossible for you to attend the pre-hearing conference at the scheduled time, contact your hearing officer to reschedule.

You will:

  • Have the student conduct process and charges explained to you in detail
  • View the incident report and any other documentation related to the incident
  • Be given the opportunity to share information about the incident
  • Be given the opportunity to accept or contest responsibility for the charges
    • If you accept responsibility for the charges, the Conduct Officer will discuss sanctions with you
    • If you contest responsibility for the charges, your will be referred to a hearing or your charges may be withdrawn

Please note that failure to attend the pre-hearing conference may result in a decision being made without your participation. A hold may also be placed on your account which may prevent any enrollment activity and your ability to obtain official transcripts.

The hearing

The purpose of the student conduct hearing is to determine responsibility. If you are found responsible for violating the Student Code of Conduct, you will also be assigned sanctions. The decision will be communicated to you via campus e-mail. The hearing may be conducted by an administrator or a board, depending on the situation.

You will:

  • Have an opportunity to formally contest responsibility for the charges.
  • Be given an opportunity to share information about the incident, including documentation and witnesses.
  • Have the opportunity to share any thoughts you may have regarding the outcome of the meeting.

Your Action Plan and Sanctions

In the sanctioning phase, your conduct officer or board members will come up with an Action Plan to resolve the incident. You are welcome – and encouraged – to share any thoughts you may have in regard to sanctioning. The assignment of sanctions will take a number of factors into account:

  • The nature and severity of the incident
  • Mitigating and/or aggravating circumstances
  • How similar situations have been handled in the past
  • Previous disciplinary history

Appealing the Decision

Students have the right to appeal the outcome of a hearing. Please note that the finding of responsibility cannot be appealed by students who accepted responsibility for a violation of the code of conduct; however, those students still have the right to appeal the sanctions. If a student appeals the decision, the resulting requirements are held in abeyance and will not go into effect until the appeal is reviewed and a decision is rendered.

If you would like to submit an appeal, make sure that:

  • It is submitted within 5 business days from the date of the outcome letter;
  • It includes an Appeal Form and an appeal letter; and
  • It is based on at least one of the grounds for appeal specified in the Code of Conduct.

Please refer to the Code of Conduct and the Appeal Form for detailed information on appeal rights and guidelines. Failure to observe these guidelines for appeal submission may result in the dismissal of your appeal.

Appeals are typically reviewed by the Assistant Vice President of Students Affairs/Dean of Students, who may uphold, modify or overturn the original decision. The appeal decision is final.

Completing your Action Plan and Sanctions

Your outcome letter will provide all information needed to complete your requirements, including guidelines and deadlines. If you have any questions, please contact the Office of Student Conduct or your original hearing officer.

Please not that your case will remain open until all requirements are completed. Failure to complete requirements may result in a hold being placed on your account to prevent enrollment activity, additional charges for failure to comply with sanctions, and/or failure to return to good disciplinary standing with the University.

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