Registered Student Organizations (RSOs), Fraternity and Sorority Life Chapters, and COVID-19
As always, the health, safety, and wellbeing of the campus community is our top priority, and it should be yours as well. We’re here to learn and have fun, but safety comes first! There are specific expectations for student behavior outside of the classroom when participating in student events, programs & activities; these are outlined below. These expectations include, but are not limited to, event registration processes, contactless event check-in, social distancing, sanitizer stations, masks & face coverings, sanitizing, specific event signage/directions, and regulations related to food & drinks.
Events will not be approved and reservations will be cancelled if guidelines are not followed. No off-campus events are permitted under the current COVID –19 restrictions. RSOs/FSL chapters holding events off campus or found in violation of University and CSIL requirements for on campus events, may be suspended from hosting events for the remainder of the semester. Individuals will be denied access to university sponsored events if they do not comply with the University’s and the sponsoring organization’s requirements for public health and safety. As an Organization or Chapter leader, it will be important for you to familiarize yourself with the information below. The University will review and adjust these guidelines as the pandemic continues to evolve.
Registered Student Organization and FSL Chapter Re-Registration & Updated Requirements
The Center for Student Involvement & Leadership (CSIL) recognizes the importance of engagement opportunities for our students, and we hope that all of our Registered Student Organizations (RSOs) will be active during the spring 2021 semester. CSIL also recognizes that the pandemic may have altered plans for the spring. If your RSO would like to “pause” for the spring, we understand. If a group would like to “pause” they should contact their CSIL Point of Contact. However, the “pause” option is not available to Fraternity and Sorority Life chapters.
All active RSOs will be required to complete the following throughout the spring 2021 semester to remain active and in good standing:
- Update your Involved@SU Information & President and Budget Manager/Treasurer contact information with your CSIL Point of Contact
- Attend Mandatory President’s Meeting (1:1) with CSIL Staff (will be held virtually)
- Assign an SGA Representative/Attend all SGA Forums (will be held virtually)
- Budget Manager/Treasurer must attend the Funding 101 workshop with Appropriations Board (will be held virtually) - Only if it was not completed in the fall, or you have a new budget manager/treasurer
Virtual Meetings & Events
Please note that all RSO and FSL meetings (executive board/general/small/large) must take place virtually using a platform like Zoom. No requests for in-person meetings (inside/outside/in event spaces/in classrooms) will be approved. This may be re-evaluated as the semester continues and health crisis evolves.
At this time, virtual events remain the safest way for student engagement opportunities. We encourage all RSOs and FSL chapters to utilize virtual platforms (ex. Zoom) to host all meetings and other programming for students. Please note that all Virtual Events will still need to go through our regular event process, which includes adding your event to Involved@SU, meeting with your CSIL Point of Contact, etc.
For local Zoom support, please contact the Salisbury University Help Desk at 410-677-5454 or by submitting a ticket on the Technology Support Center.
Safe In-Person Events
All in-person events must adhere to the guidelines as outlined by the University, and must go through the event approval process, which includes securing a space through Facilities Reservations, meeting with your CSIL Point of Contact, adding your event to Involved@SU, utilizing event registration, tracking attendance, adhering to social distancing, sanitization, masks and face coverings, and all other university guidelines for events. See more specific guidelines for safe in-person events below.
The maximum number of participants at any given event will be determined through the reservations process by a combination of:
- University guidelines
- Laws, ordinances, and recommendations by government and public health officials
- The size of the space/room/venue allowing for social distancing as determined by the venue
- The ability of participants to comply with University guidance related to social distancing
Any event request with an anticipated attendance above the COVID Capacity, or an event that has potential for outside vendors, speakers, etc. will need approval from the Dean of Students. Please note that the Center for Student Involvement & Leadership will help navigate this approval process. Additionally, CSIL and/or facility managers may impose additional attendance limits on individual events based on the nature of the activity. CSIL also has the authority to deny any event requests that will not be able to meet the guidelines for safe events.
In accordance with the suspension of CAC-sponsored sports in the spring and the suspension of athletic-run club sports, CSIL-run club sports will be suspended during the spring semester. Practice opportunities will be considered assuming they meet both SU and local guidelines. To be considered, club sports leaders will need to be granted specific permission for space by the Center for Student Involvement & Leadership.
Registered Student Organization and FSL Chapter Travel
Given the unpredictable nature of COVID-19 spread and the inherent risks associated with traveling, Registered Student Organization and FSL chapter travel will not be permitted during the spring 2021 semester. This includes all RSO and FSL trips, conferences, and competitions, regardless of how the travel is being funded. Personal student travel will be discouraged in order to decrease the spread of COVID-19. Self-quarantine will be recommended if a student travels somewhere with a higher level of COVID-19.
Dance, Exercise & Singing Registered Student Organizations
Given the risk associated with the spread of COVID-19 in dance, exercise, and singing, these specific types of Registered Student Organizations will not be allowed to have indoor in-person gatherings, and will not be able to reserve space on campus until weather permits outdoor gatherings. The Center for Student Involvement & Leadership will support the function of these groups virtually.