Open Enrollment

When: Begins October 15, 2019 and ends November 14, 2019 at 11:59 pm.

How: Online - Workday (SPS)  Please note: The IVR phone system is no longer available.

Username: Your username was emailed to your work email by “shared.services maryland.” The username starts with the letter “W” and then 7 number digits. Your username can also be found in POSC under “SPS Employee ID”.

Password:

  • For employees whose employment began before 2019 and had never logged into Workday: Password configuration
  • New Employees in 2019 were emailed a password during the new hire process.
  • Passwords expire after 90 days. If you have not logged into Workday in the past 90 days, then your password was reset with the password configuration.
  • Still having password issues? The Salisbury University Help Desk can assist you.  The Help Desk is located in the Academic Commons (first floor) or you can call x.75454 (410.677.5454).

Benefits: All current benefit elections will carry-over into 2020 except for Flexible Spending Account (FSA) deductions. If you do not need to make any changes or enroll in an FSA account, then you do not need to do anything.

Assistance: Human Resources is offering computer lab hours to assist employees with the online system as listed below.

Date Time Location
Friday, October 18 9 am – 2 pm TE-116B
Monday, October 21 4 pm – 6 pm TE-110A
Thursday, October 24 8 am – 11 am TE-110A

 

Resources

On the Employee Benefits Division website you can find the following items:

  • 2020 Benefits Guide
  • 2020 Rates
  • Instructions:
    • New Dependent Enrollment
    • SPS Benefits System Enrollment Instructions for Employees and Retirees

What’s new this year?

Benefits

  • The Healthcare Flexible Spending Account maximum allowable amount will be increased to $2,700 for 2020.
    • This calculates to $112.50 per pay (24 deductions per plan year) for those who would like to contribute the maximum allowable amount.
  • Prescription coverage enhancement: Transform Diabetes Care is a health benefit that has no cost for you. 
    • The program combines advanced blood glucose testing technology with coaching to support chronic health conditions like diabetes.
      • A connected glucose meter
      • As many strips as you need
      • Lancing device, lancets, and carrying case
      • Personalized insights with each reading
      • Anytime access to Certified Diabetes Educators
      • And more
    • More information: https://info.caremark.com/stateofmaryland

Open Enrollment Process

  • Summary statements will not be included in your Open Enrollment packet. Current benefit elections can be viewed in Workday (SPS).
  • All employees and retirees will use Workday (SPS) to make benefit selections.
  • If you are adding a new spouse/dependent to your coverage, then documentation will need to be uploaded into Workday during Open Enrollment.
    • If acceptable documentation is not uploaded during Open Enrollment, then the spouse/dependent will not have coverage for 2020.
    • For a list of acceptable documents based on relationship, please refer to the 2020 Benefits Guide (p. 39) under the heading “Enrolling Eligible Dependents”.
    • Documentation must be uploaded to the Open Enrollment event.
    • Review your list of current dependents before adding a new dependent. This will reduce duplicate entries.
  • There is no correction period for election changes. Enrollment selections will be finalized with data on file as of the close of Open Enrollment on November 14, 2019 at 11:59 pm. 
    • The Employee Benefits Division will not provide any exceptions to the deadline including technical difficulties.
  • The Employee Benefits Division will communicate with you through Workday. Emails will be sent to your work email address with any follow-up items.  This is especially important if you are adding a new spouse or dependent to your coverage.
  • Any current open life events (new hire/ birth/ loss in coverage, etc.) need to be finalized before you can access your Open Enrollment event.
  • If you notice Workday has incorrect personal information (ie, home address), please contact the Salisbury University Human Resources Office. Personal information changes cannot be made directly in Workday.

Wellness Program Information

  • Wellness rewards earned in 2019 will continue through December 31, 2020!!
  • The Wellness page on the Employee Benefits Division website contains program specific details including the below information.
    • PCP election rolls over from year to year – you do not have to re-select a PCP unless changing to a different PCP
    • Activities for $0 PCP Copay
      • Select PCP – see above
      • Complete HRA (Health Risk Assessment)
    • Activity for $5 Off Specialist Copay
      • Complete any age/gender preventive screenings due