Procedures for Procurements Not in Excess of $100,000

A. Procurement Procedures

1. Procurements that do not exceed $5,000

a. The preferred method is the State of Maryland Purchasing Card (Credit Card) based on dollar limits and Merchant Category Code Groups (MCCG) established by the State and assigned to individual cards by the University. (Refer to the University's Purchasing Card Procedures and Guidelines).

b. Procurements that cannot be made via the Purchasing Card will be made by either a purchase order or procurement contract.

c. Competition is preferred but not required.

B. Additional Procurement Procedures

2. Procurements greater than $5,000 but not in excess of $100,000.

a. Competition shall be sought to the extent practical considering such factors as the availability of vendors, dollar value of the procurement, cost of administering the procurement, time available to make the procurement including delivery time, and sound business judgement.

b. Buyers shall solicit quotations from a reasonable number of sources considering factors such as the following when deciding how many quotations will be solicited:

(1) Nature of the item or service to be purchased and whether it is highly competitive and readily available or if it is relatively non-competitive
(2) Information obtained from making recent purchases of the same or similar item(s)
(3) The urgency of the proposed purchase
(4) The dollar value of the proposed purchase
(5) Past experience concerning a specific vendor's pricing.

c. To the extent practicable, solicitations shall be published in a manner that best meets the needs of the solicitation. Examples of resources available for publishing a solicitation include but are not limited to:

(1) Bid Board
(2) Local Newspaper
(3) eMaryland M@arketplace
(4) Trade Journals
(5) Business Journals
(6) World Wide Web

d. Published, written and/or oral solicitation methods may be used. The solicitation method to be used will depend upon the following factors:

(1) Nature of the item or service to be purchased
(2) The availability of vendors
(3) Dollar value of the procurement
(4) Cost of administering the procurement
(5) Time available to make the procurement including delivery time