General Procurement Card Information

SU Purchasing Card | Appropriate Uses for Purchasing Card | Prohibited Uses for Purchasing Card | Why Use a Purchasing Card? | How Does the SU Purchasing Card Work?

SU Purchasing Card

The SU purchasing card is used for the purchase of goods and services up to $5,000. To apply, please contact Jeff Canada to schedule a 1-hour training session.

Procard Application (PDF)
Procard Application (WORD)

Procard User Agreement (PDF)
Procard User Agreement (WORD)

Appropriate Uses for Purchasing Card

  • Subscriptions
  • Conference & Seminar Registration Fees with approval of University's Travel Coordinator
  • Books and Classroom Supplies
  • Office Supplies
  • Retail Store Purchases
  • Catalog Purchases
  • State and USM Contract Purchases

Prohibited Uses for Purchasing Card

  • Personal Purchases (purchases must be for the use and benefit of SU)
  • Travel or Restaurants
  • Alcoholic Beverages
  • Computer Equipment/Software without approval of IT Director
  • Telecommunications Equipment
  • Cash Advances
  • Consultants and Speakers Fees/Honorariums (Person or Vendors using SS# rather than FEID#)
  • Donations
  • Entertainment Costs
  • Food or Meals
  • Furniture
  • Gifts
  • Interest/Finance Charges
  • Paper Products that will continue to be available from Support Services
  • Office Products still on inventory in Support Services

Why Use a Purchasing Card?

  • Saves Time
  • Gives Campus Flexibility
  • Vendors Paid in 3 Days
  • Major Cost Avoidance for State-Issued Checks
  • University Allows to be Used up to $5,000

How Does the SU Purchasing Card Work?

  • Much like Personal Credit Card
  • Bank Sends You Statement
  • State Pays Bank Automatically
  • Purchase Charged to PeopleSoft Department ID Number

Purchasing is Still Available for:

  • Non-Delegated Needs
  • Problem Solving
  • Contracts