Information for Veterans

 

Holloway Hall

Military Activation

Transitioning from Campus to Military Service

Step-by-Step Instructions

Students who are called to active duty after the beginning of the semester may either withdraw from all courses or take incompletes in all courses. Students must consult with their instructors to determine which option is available in each course.
Students who withdraw from all courses will receive a full refund of all tuition and fees for the semester. Students will receive a pro-rated credit of dining service and housing charges. A full refund will be issued for books returned to the bookstore with an SU bookstore receipt and a full refund will be issued for fees incurred for a parking permit. All parking violations, library fines, and other fines remain the students’ responsibilities. For students receiving Title IV funds, financial aid recovery will be subject to requirements for return of Title IV funds to the federal government.

Students who take incompletes in all classes must determine the conditions for completing the course work and the deadline for completing the work in consultation with course instructors. The university deadline for completing a military service incomplete is a maximum of two years. Upon separation from active duty, it is the students’ responsibility to complete the work and seek a final grade from the instructor. Incomplete grades will be changed to final grades when the instructors have submitted the final grades to the Registrar’s Office. Students will receive a pro-rated credit of dining service and housing charges. A full refund will be issued for fees incurred for a parking permit. All parking violations, library fines, and other fines remain the students’ responsibility.

Step 1 – Registrar’s Office
Take a copy of your orders to the Registrar’s Office and notify them of your intent to leave the University for Military Service. Complete the SU Benefits Certification Request From and submit it to the Registrar’s Office.

Step 2 – GullNet or Student Affairs
If you are dropping all your classes, you can do so online, through the last day to drop. After the last day to drop you will need to complete a withdrawal form and submit it to the Office of Student Affairs.

Step 3- On-Campus Housing
Take a copy of your orders to the Residence Life Office and notify them of your plans to leave the university.

Step 4 – Parking Services
Go to Parking Services with a copy of your orders in order to receive a refund for those services.

Step 5 – SU Bookstore
Return any books purchased at the bookstore for a full refund. Take a copy of your orders and your receipts.

Step 6 – Financial Aid
Take a copy of your orders to the financial aid office if you have received any financial aid assistance. This is a mandatory check-out step.