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University Analysis, Reporting & Assessment
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Academic Program Review (APR)

Documentation

APR Purpose & Guidelines - Standard
APR Purpose & Guidelines - Accredited Programs
APR Checklist
APR Rubric
APR Progress Report Guidelines (currently under revision)

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Additional Resources

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APR System

Academic Program Review System

  • Click the link above and enter your SU network username and password (same as logging on to your computer or email).
  • From the dropdown menu, select the name of the program of interest and click continue.
  • APR System User Instructions:
    • Uploading APR Documents
    • Uploading APR SLO Documents
    • Accessing "Enrollment/ Degree Tables": 
      • Select “A. Academic Program Review Documentation” under “I. Part I – Review” and you will find an Excel spreadsheet under the heading “Enrollment/ Degree Tables”.
      • If there is no file, please contact UARA (Sarah Winger or Carrie Tingle) and we will upload it. Note: We will not be able to create this file until after the Spring graduation numbers have been reflected in the institutional data files – typically in July. Similarly, faculty effort will not be updated to include the most recent academic year until mid- to late-September.
      • Click on the “Download File” link and save it.
      • There is a description of the data in the Excel file as well as the actual data. There are multiple spreadsheets in this file; each contains a unique part of data to be used in your APR.

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APR Schedule

APR Schedule Excel File

Academic Year 2017 - 2018

Full APR:
      03.0104     B.A. in Environmental Studies
      16.0901     B.A. in French
      16.0905     B.A. in Spanish
      30.2001     B.A. in International Studies
      40.0501     B.S. in Chemistry
      50.0501     B.A. in Theatre (postponed from 2016 - 2017)
      50.0701     B.A. in Art
      50.0702     B.F.A. in Fine Art
    Accredited Programs:
     
 31.0505     B.S. in Exercise Science
      50.0901     B.A. in Music (initial accreditation - in place of full APR)
      51.0913     B.S. in Athletic Training
      51.1601     B.S. in Nursing
      51.1601     M.S. in Nursing
      51.1601     DNP in Nursing (initial accreditation - included with other Nursing accredited programs' review)
Progress Report (Accredited and Non-Accredited Programs):
      13.0101     M.Ed. in Education
      13.0401     M.Ed. in Educational Leadership
      13.1202     B.S. in Elementary Education
      13.1205     M.A.T. in Teaching
      13.1210     B.S. in Early Childhood Education
      13.1307     B.S. in Health Education
      13.1311     M.S. in Mathematics Education
      13.1314     B.S. in Physical Education
      13.1315     M.Ed. in Reading Specialist
      13.1401     B.A. in English: ESOL (with certification)
      23.0101     M.A. in English: TESOL (with certification)
      26.1301     B.S. in Environmental Health - officially discontinued in 2007
      30.0501     B.A. in Conflict Analysis and Dispute Resolution
      30.0501     M.A. in Conflict Analysis and Dispute Resolution
      40.0801     B.S. in Physics
      45.1001     B.A. in Political Science
      45.1101     B.A. in Sociology

Academic Year 2018 - 2019
Full APR:  
      40.0699     B.S. in Earth Science
      45.0701     B.S. in Geography
      45.0707     M.S. in GIS Management 
      45.0707     PBC in GIS Management (not yet submitted)
      52.1101     B.S. in International Business
    Accredited Programs:
Progress Report (Accredited and Non-Accredited Programs):
      11.0101     B.S. in Computer Science
      26.0101     B.S. in Biology
      26.0101     M.S. in Applied Biology
      31.0505     B.S. in Exercise Science
      45.1101     B.A. in Sociology
      51.0913     B.S. in Athletic Training (discontinued)

Academic Year 2019 - 2020
Full APR:   
      52.0601     B.A. in Business Economics
    Accredited Programs:
      13.0404     Ed.D. in Contemporary Curriculum Theory & Instruction 
      50.0901     B.A. in Music
Progress Report (Accredited and Non-Accredited Programs):
      27.0101     B.S. in Mathematics (including concentrations)
      27.0101     PBC in Middle School Mathematics (program on hold)
      51.0908     B.S. in Respiratory Therapy

Academic Year 2020 - 2021
Full APR:  
      11.0401     PBC in Advanced Technology for Enterprise Systems
      26.1301     B.A. in Environmental Health
      30.0501     B.A. in Conflict Analysis and Dispute Resolution
      30.0501     M.A. in Conflict Analysis and Dispute Resolution
      40.0801     B.S. in Physics
      45.1001     B.A. in Political Science
    Accredited Programs:
      13.0101     M.Ed. in Education
      13.0401     M.Ed. in Educational Leadership
      13.1202     B.S. in Elementary Education
      13.1205     M.A.T. in Teaching
      13.1210     B.S. in Early Childhood Education
      13.1307     B.S. in Health Education
      13.1311     M.S. in Mathematics Education
      13.1314     B.S. in Physical Education
      13.1315     M.Ed. in Reading Specialist
      13.1401     B.A. in English: ESOL (with certification)
      23.0101     M.A. in English: TESOL (with certification)
      51.1005     B.S. in Medical Technology
Progress Report (Accredited and Non-Accredited Programs):
      09.0101     B.A. in Communication Arts
      23.0101     B.A. in English (including concentrations)
      23.0101     M.A. in English (including non-accredited concentrations, e.g. TESOL, non-certification)
      23.0101     PBC in English: TESOL (non-certification)
      24.0101     B.A. in Interdisciplinary Studies
      24.0101     B.S. in Interdisciplinary Studies
      38.0101     B.A. in Philosophy
      42.0101     B.A. in Psychology
      54.0101     B.A. in History (including concentrations)
      54.0101     M.A. in History (including concentrations)
      TBD          M.S. in Athletic Training
      51.9999     M.S. in Applied Health Physiology

Academic Year 2021 - 2022
Full APR:   
     
11.0101     B.S. in Computer Science
      26.0101     B.S. in Biology
      26.0101     M.S. in Applied Biology
      45.1101     B.A. in Sociology
    Accredited Programs:
      31.0505     B.S. in Exercise Science
      51.0913     B.S. in Athletic Training (discontinued)
      51.0913     M.S. in Athletic Training 
Progress Report (Accredited and Non-Accredited Programs):
      03.0104     B.A. in Environmental Studies
      16.0901     B.A. in French
      16.0905     B.A. in Spanish
      30.2001     B.A. in International Studies
      40.0501     B.S. in Chemistry
      50.0501     B.A. in Theatre
      50.0701     B.A. in Art
      50.0702     B.F.A. in Fine Art

Academic Year 2022 - 2023
Full APR:  
      13.1311     M.S. in Mathematics Education
      27.0101     B.S. in Mathematics (including concentrations)  
      27.0101     PBC in Middle School Mathematics (program on hold)
    Accredited Programs:
      51.0908     B.S. in Respiratory Therapy
      51.1601     B.S. in Nursing (including Certificate programs)
      51.1601     M.S. in Nursing
Progress Report (Accredited and Non-Accredited Programs):
      40.0699     B.S. in Earth Science
      45.0701     B.S. in Geography
      45.0707     M.S. in GIS Management 
      45.0707     PBC in GIS Management (not yet submitted)

Academic Year 2023 - 2024
Full APR:
      09.0101     B.A. in Communication Arts
      23.0101     B.A. in English (including concentrations)
      23.0101     M.A. in English (including non-accredited concentrations, e.g. TESOL, non-certification)
      23.0101     PBC in TESOL (non-certification)
      24.0101     B.A. in Interdisciplinary Studies
      24.0101     B.S. in Interdisciplinary Studies
      38.0101     B.A. in Philosophy
      42.0101     B.A. in Psychology
      54.0101     B.A. in History (including concentrations)
      54.0101     M.A. in History (including concentrations)
    Accredited Programs:
      11.0401     B.S. in Information Systems
      44.0701     B.A. in Social Work
      44.0701     MSW in Social Work
      45.0601     B.A. in Economics
      51.9999     M.S. in Applied Health Physiology
      52.0201     B.S. in Business Administration (including concentrations)
                       - officially discontinued 9/2016
      52.0201     MBA in Business Administration (including concentrations)
      52.0301     B.S. in Accounting
      52.0801     B.S in Finance
      52.0201     B.S. in Management   
      52.1401     B.S. in Marketing

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FAQs

The following are questions faculty have asked, but if you have another question not answered here, please refer to Documentation. If your question still remains unanswered or if you need other assistance related to either the development of your APR report or using the APR System, please contact Sarah Winger.

If you have general questions about why Academic Program Review is important and worthwhile as well as advice for how to make the APR process as productive and efficient as possible, the article "Avoiding the Potholes of Program Review" from the Chronicle of Higher Education (Halonen & Dunn 2017) is a good read. 

 

Programs, Tracks, and Concentrations

Q: Is a separate APR required for undergraduate, graduate, and post-baccalaureate programs within the same discipline?
A: It is essential to review each program thoroughly. Each degree- or certificate-granting program should be considered a separate review since they have separate students, learning outcomes, and curricula.

Q: If the program has components that are included in an external accreditation review process, then should they be included in the APR?
A: Some programs are shared across departments (e.g., M.A. in English, TESOL Certification) and one of the departments includes that program in its external accreditation review process. Therefore, the program can be mentioned in the M.A. English program's APR as a component of the program, but then state it will be evaluated more thoroughly by the Council for the Accreditation of Educator Preparation (CAEP) review and no longer discussed in the APR.

Q: How should review of multiple tracks, concentrations, or minors within the same major be managed?
A: As per the Maryland Higher Education Commission (MHEC), an APR is required of all programs and each of the concentrations within that program (if applicable) must be addressed. Although at SU tracks are in alignment with the definition of MHEC concentrations, they can be - but are not required to be - included in the APR report. Within MHEC, tracks are not common enough to be compared across institutions. Where there are differences in programs due to concentrations, those differences should be identified and discussed. Attention should be directed towards significant differences in learning outcomes, curricular differences, faculty expertise, resources, and noteworthy trends. The program should discuss its method of allocating resources among the concentrations and the rationale behind those allocations. This is consistent with the student learning outcomes assessment guidelines. Minors are not required to be discussed in the APR report.

APR Guidelines and Sections

Q: The APR Guidelines focus on several primary topics, for instance, student learning outcomes and strategic planning. How do we address issues that are in various stages of progress at both the institutional and programmatic level?
A: The APR Guidelines define what is expected of SU's academic programs in a manner that is consistent with those of our profession. It is understood that there will be different levels of activity along a continuum relative to primary educational initiatives like student learning outcomes assessment. You should describe your progress to date AND your plans (Recommendations Action Plan and the Assessment Action Plan), including a timeline to implement change that embeds these activities into the everyday structure of your program. Additionally, it is expected that all academic program reviews be conducted with the same attention to detail and rigor that are expected of anyone who has the responsibility to educate others and to validate learning.

Q: Where do I find the data tables provided by UARA with enrollment and degree information?
1. Contact UARA (Sarah Winger or Carrie Tingle) to request access for yourself and any other individuals that will need viewing/editing privileges on your program's APR documentation.
2. Once access is confirmed, visit the APR System section on this page for more details about accessing the enrollment/ degree tables.

Q: Do I have to complete the Assessment Action Plan if I have reported assessment data in my APR report?
A: Yes. All programs must include an Assessment Action Plan in Part II of their APR. This will help guide the program's future assessment efforts to ensure timely collection and use of data for program improvement.

Q: Do I need to include both internal and external recommendations in the Recommendations Action Plan?
A: Yes.

Q: How do I know if I have all of the necessary information included in my APR?
A: Please review the "APR Report Guidelines" section of the APR Purpose & Guidelines document (find under Documentation). You can also refer to the Checklist (also under Documentation) to make sure that your APR report and APR System upload requirements are complete.

External Review

Q: How do we select an external reviewer?
A: The program chair/director should consult with the Dean's Office to select an appropriate external reviewer for the program. The external reviewer may be a faculty member of a comparable program at a University System of Maryland (USM) school, one of Salisbury University’s performance peers, or another equally creditable institution. Also, see this article from the Chronicle of Higher Education about choosing an external reviewer. Care should be taken to select a respected external reviewer that can appropriately review the program in the time frame necessary and provide a written report of their findings. 

Q: Is an external reviewer to be paid?
A: That depends. During each scheduled review cycle, it is expected that all programs in each school undergo an on-site visit.  Although the cost associated with this exercise is well worth the value, budget issues may compel some modification to the guidelines.  A reviewer should be paid an honorarium, typically $500 - $1000 (depending on the size of the program, number of programs reviewed, etc.), and reimbursed for all traveling expenses.  In the past the expenses were included in the Provost’s budget. However, as of the 2016 - 2017 academic year the units were directed to budget the cost of external review within their own fiscal year budget request. Therefore, the spring prior to the APR year, the unit should request monies for the external reviewer's honorarium, travel, lodging, and meals. As a frame of reference, please consult peers that have performed an external review, but a typical honorium for a single program's review is $500.00 - $750.00. However, if an external reviewer will be asked to review both the undergraduate and graduate degree programs for a department, then it would be appropriate to increase the amount accordingly for two program reviews. Travel and lodging expenses depend on the external reviewer's particular needs (e.g., distance to travel).

Q: What documents should be provided to the external reviewer?
A: Each program under review must provide an external reviewer with a base of relevant information concerning the program. This information will normally include current or recent course syllabi, representative examples of course materials (exams, assignments, etc.), the department’s student assessment and learning outcomes plan, evidence of student learning, the current course catalog, faculty curriculum vitae, and any other materials that will provide an adequate stock of resources from which to assess the program. The on-site visit provides the opportunity for the reviewer to test and critically evaluate the program in an applied manner that cannot be achieved to the same degree through a rigorous review of supporting documentation.

Q: Are there guidelines we can provide to the external reviewer(s)?
A: Yes. Please refer to Appendix C "External Review Guidelines" in the APR Purpose & Guidelines document (find under Documentation).

APR Feedback & Internal Review

Q: Academic programs already report in several reporting activities. How can we incorporate those processes into the APR to avoid duplication of work?
A: Duplication of previous work is to be avoided wherever possible. As a result, the APR provides for the liberal use of appendices. The APR need only reference appended documentation as appropriate.

Q: The new APR (updated 2009) requires a completely different level of review. What can academic programs expect from the review?
A: The APR Purpose & Guidelines document (find under Documentation) outlines the primary purposes of the APR process. Beyond those listed, your APR will be critically reviewed by representatives from the Offices of the Dean, Provost, and UARA. The review is expected to foster constructive dialogue regarding the strengths and weaknesses of your program, as well any recognizable threats or opportunities. When supported by evidence, issues that emerge may become the focus of future initiatives, while demonstrable accolades may be promoted in public forums.

Q: When we completed our last program review, we received no formal response or feedback. As a result, we will not be able to address any previous comments.
A: Unfortunately, that may be true. However, unlike previous cycles, the academic officers of SU will critically assess your academic program and provide you with formal, constructive evaluation.

Resources to Assist with APR

One of your best sources of information is the Office of University Analysis, Reporting & Assessment (UARA) and/or its website. The website will take you to editions of the Fact Book, APR support materials, assessment and planning materials, and other resource links.

APR-related Contacts:

  • Dr. Richard Wilkens; Associate Provost of Academic Affairs (x84085)
  • Karen Greer; Program Management Specialist, Office of the Provost (x84085)
  • Dr. Kara Siegert; Special Assistant to the President, Institutional Effectiveness & Assessment (x82864)
  • Dr. Sarah Winger, Assessment Coordinator of UARA (x36025)

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