The Telecommunications Office is responsible for developing procedures
pertaining to the acquisition and use of telecommunications equipment, systems
and services for Salisbury University. The purpose of this policy is to
provide a guide for university employees concerning the authorization and
prohibition with regards to the usage of cellular telephone equipment and
The University currently has an
exclusive and comprehensive contract, via a State of Maryland contract.
This plan provides an array of telephone equipment and services that should
benefit all who utilize the contract.
The Telecommunications Office handles all requests for state-issued cellular
telephone service. In addition to acquisition, we also provide
consultation before selecting your phone/plan and training after the selection
on the various equipment and features. Employee eligibility for a
state-issued cellular phone will be determined by the department Budget
Administrator using the following criteria:
Clear connection of
user’s job responsibilities and need for the technology
Frequency and/or time
user will spend outside his/her office
Strategic importance of
user to operations
All inquiries and requests for state-issued cellular telephone service should be
routed to the Telecommunications Office. The request should be submitted
and signed, in the form of a work order, by the department’s budget
administrator. The request shall include the user’s name, department and a
valid account code. In addition, the work order will include
justification, addressing the criteria above, for issuance of the phone.
By submitting a request for cellular service, the departmental budget
administrator agrees to assume financial responsibility for all charges
incurred, including monthly and airtime charges. The Telecommunications
Office will pay the cellular charges initially and submit entries to General
Accounting for reimbursement from the department on a monthly basis. Budget
administrators/supervisors are also responsible for reviewing his/her respective
user's monthly bill(s). In the event a budget administrator discovers
misuse, the Telecommunications Office should be notified immediately to
determine the amount to be reimbursed. Any equipment purchased by the
department shall become part of the departmental inventory. In the event
the user leaves the university or is re-assigned to another department, all
cellular equipment must be returned to the department head/budget administrator.
It is then the responsibility of the department head/budget administrator to
contact the Telecommunications Office about returning the equipment or
re-assignment to the user’s replacement.
The cellular plan bills on a per call basis, therefore users must be aware that
they are responsible for calls sent and calls received. The following
guidelines have been established to assist in preventing unauthorized use of
state-issued cellular telephones and services.
telephones are for official university business only
state-issued cellular telephones for personal use will be required to reimburse
the university for all charges associated with the call(s), including
appropriate taxes, fees & a prorated portion of the monthly charge
Misuse/abuse may result
in loss of cellular services and/or administrative action regardless of
employee’s intent to reimburse for the cost of the calls
Cellular numbers are not
to be published in any printed or electronic form (i.e. directory, telephone
book, business card, flyer, stationary, email signature)
Cellular numbers are not
to be included in any campus voicemail recordings
Cellular numbers should
only be distributed to essential personnel within the department with
explanation as to when the user should be contacted via the cellular phone
Users are advised not to
use state-issued cellular telephones on campus, if a campus telephone (i.e. desk
phone or courtesy phone) is accessible
University personnel should be aware of the hazards of operating a motor vehicle
while utilizing a cellular telephone. It is highly recommended that users
pull the vehicle off the road to a safe location before using the cellular
telephone. If a user is in a state that prohibits the use of cellular
telephones while operating a motor vehicle, the user must comply with the law.
Equipment is available to provide hands-free operation to provide for additional
safety while traveling. Contact the Telecommunications Office for more
information and/or training about these special features/functions.
The Telecommunications Office maintains a pool of cellular telephones that can
be loaned out to the campus community (faculty, staff or student organization)
for travel or contact purposes. To reserve a phone, a work order must be
submitted to the Telecommunications Office five (5) business days prior to the
date requested. The work order should include the user’s name, department
and account code, duration of loan and location/purpose of reservation.
Charges incurred will be billed back to the requesting department’s budget
account ($5 per day, $15 per week, $30 per month, $70 per quarter, plus the cost
of the calls). In the event the equipment is lost, stolen or damaged
during your loan period, the requesting department is responsible for all
equipment replacement fees.
Note: In the event the Emergency Response Committee places the university
in “emergency mode”, members of that committee requiring cellular telephone
access will have first priority over those individuals who may have reserved a
phone prior to the emergency notice.