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SALISBURY UNIVERSITY

Sustainability @ SU

Salisbury University Green Fund

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Green Fund LogoApplication Deadline February 28, 2017

The University Green Fund provides grants for projects that promote social, economic and environmental sustainability and positively impact the student experience at Salisbury University with an emphasis on the priorities of the current Climate Action Plan. The concept of the Green Fund program was proposed by the Student Government Association and passed by student votes.  The student fee that supports the Green Fund is used exclusively for Green Fund grants and related promotional costs. All expenditures are reviewed and approved by the Green Fund Board which is comprised of 5 students, 3 staff and 1 faculty member.  Any funds not used on grants or promotions are rolled over to the following year.

Who Can Apply for Funds?

Current students, faculty and staff of Salisbury University may apply for funds.  Students may apply for funds on behalf of a student organization or to fund their own projects.  However, a student applicant must have a faculty or staff advisor for his/her project. Similarly, staff and faculty applicants must have student participation in order for their application to be considered.  The roles of the students must be clearly defined on the application.

What kind of projects are possible?

Projects may include, but are not limited to, projects that reduce the amount of waste produced or materials consumed on campus, lower energy consumption, increased renewable energy supply, encourage sustainable behaviors, or that integrate sustainability into teaching, research and service at SU.  Educational and demonstration projects are eligible so long as they will clearly lead to future reductions and/or support the goals identified in the Climate Action Plan.  

How long will I have to finish my project?

Projects must be completed within one year from the date that funding is allocated. Multiple-year projects will be considered, but only one year of funding will be awarded per successful application. Additional years of funding will require re-submission each year. At the end of a project, all deliverables outlined on the grant form must be documented and submitted to the Green Fund chair.  It is the responsibility of the primary contact and the faculty/staff to fulfill those obligations. 

What if my project doesn’t go as planned?

On occasion, unforeseen circumstances may affect a project delivery schedule or other aspects.  Applicants may petition the committee for additional time or modifications to their project scope or funding.  The committee will review petitions on a case-by-case basis and only once per project.  Petitions must clearly state their circumstance, remedy and changes to their deliverables, as applicable.      

What projects have already been proposed?

Click here for information on ongoing and past projects.  

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Application Process

What is the application process?

  • Download the Sustainability Fund Grant Application.
  • Determine if the project requires involvement and approval of any campus departments.  If so, contact the supervisor of that department and discuss your project idea.  The discussion must verify that the project is possible, make modifications to the project if needed, and determine if the supervisor will approve the project by signature on the application form.  If you are unsure about this step, email the fund chairperson, wxshelton@salisbury.edu.
  • Review the information in this document to determine what information is required for each section of the application form.  Fill out each section completely and concisely.
  • Submit the application and any attachments to Wayne Shelton, Director of Sustainability & Environmental Safety at wxshelton@salisbury.edu before the application deadline.
  • Late submittals will not be considered.
  • If funds are available, proposals will also be accepted in the Spring semester.  Notice of the fund status and the Spring deadline will be posted on the Green Fund web page after the Fall award period.

How are applications evaluated?

Applications are reviewed in the order they are received and must meet the minimum criteria for consideration.  If the committee has questions regarding an application, the primary contact will be notified that a brief presentation is needed.   The student(s) on the project will provide a short overview of the project and answer questions posed by the committee.  Once all questions are satisfactorily answered, the applicant will be excused and notified later regarding the outcome of the vote.

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Application Form Detail

What is expected in the “Objective and Implementation Plan” section?

This is the big picture for the project and should answer: “what are you doing and how will you do it?”  The following items must be considered for a project, not all items are applicable for all projects.  However, if these questions are not adequately answered, the project may be denied or delayed for a presentation.

  • Describe the project objective(s) and what will be accomplished by the objective(s).
  • Describe the details of how each objective will be achieved.  These may be listed as steps or goals, with anticipated timeframes for each.
  • How will this project be implemented…who does what? 
  • If this is a long-term project, who will take over the project?  Verify who will accept that responsibility and name them or identify the group.  Where will it be stored or how will it be maintained?
  • Can success be measured or verified?  If so, describe what is planned.  Remember, any surveys must be approved by the Institutional Research Board (IRB) for human subject research, and can take several weeks before it can be administered. 
  • If you are proposing the purchase of specific equipment or materials to construct something, include supplier information and images from a website or comparable information.  Purchasing may require quotes from several vendors, depending on the purchase price. 

What is expected in the “Is this project related to the current priorities if the Campus Sustainability Committee?” section?

  • This is the project justification section and should answer: “why is this project important?”  Describe the relationship between the project objectives and the goals of the Climate Action Plan. 

What is expected in the “Does this project have a financial payback?” section? This varies by project, but if the project will reduce utilities or some other type of savings, you should discuss the savings.  If the estimated savings can be calculated, the project cost divided by the amount saved per year is the number of years for a payback. 

What is expected in the “Deliverables” section?

  • This should answer: “what will be delivered by this project?”  Develop a bullet list of everything resulting from the project.  This may include equipment, research, event participation, website information, signage, etc.  This will become a checklist of what will be expected at the conclusion of the project.  The project will not be considered complete until all items are fulfilled.  Most projects are expected to participate in the Earth Week event (typically April 22 week) as a table display or poster session.  Submittals must include a description of how the results of the project will be reported to the committee.  The report format may vary and may range from a brief description of the project experience to a report of findings from a research project.

What is expected in the “Budget” section?

  • This should answer: “how much do you need and what is the detail of each expense?”  Describe each expense and be sure that the costs are based on quotations from suppliers, service contractors, or manufacturers, as applicable.
  • Be sure the itemized costs list a shipping value as quoted from the supplier(s). 
  • When you discuss your project with any affected department, determine if tools or some supplies might be available.  These funds should not be used to purchase items that are available for loan.
  • Remember to be thorough because once the project is approved, it is expected that you will complete it within the budget you proposed.
  • If matching funds are secured for the project, please mention that amount in this section and illustrate the impact on your budget.  A commitment letter from an outside organization or an email from a chairperson or dean is sufficient documentation.

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