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Purchase from a State Preference
SU&USM Purchasing Policies
Send Requisition to Purchasing
Code of Ethics
State of
Maryland Corporate Purchasing Card Policies & Procedures
Prices
Sales Tax Exemption
Phoning In an Order
Shipping
Receipt of Shipments
Purchase From State
Preference
- Certified Minority Vendors (Visit SU Purchasing Web Site to connect
to State MBE listing. The State has a 25% goal for MBE procurements.)
- Sheltered Workshops (Lower Shore Enterprises, Dove Point)
- Maryland Correctional Enterprises (Furniture must be purchased from
MCE or come
through purchasing.)
- Blind Industries
- Small Business Reserve Program
SU & USM Purchasing Policies and Procedures
- SU Purchasing Policies and Procedures are posted on the SU
Purchasing Web Site
- Visit the SU Purchasing Web Site to connect to the USM Purchasing
Policies and Procedures Web Site
Send Requisition to Purchasing for the Following
- All Purchases Over Your Card Limit
- Any purchase involving signing of agreements, licenses, and
contracts
- All purchases excluded from the ProCard Program
Code of Ethics
- Give Vendors Equal Consideration
- Do not Auction Prices
- Do not accept Gifts or Gratuities such as
- Tickets to sporting or entertainment events
- Golf outings
- Expensive after hours dinners
- Avoid Perception of Conflict of Interest
- Do not place orders with relatives or firms with whom you have
some ownership or relationship
Prices
- Vendors must not charge higher prices for card Purchases
- Violates their agreement with VISA
- Indicate this is a SU Purchase
- Ask for Educational/Governmental Discounts
Sales Tax Exemption
- Indicate Purchases are Exempt for State of MD and DC Sales Tax
- Most vendors shipping from another state to MD do not charge sales
tax
When Phoning in a Order
- Record the name of the person taking the order for questions in
future
- Request detailed receipt
- Ask vendor to send invoices and receipts to your attention not
Accounts Payable
- If someone else picks up your order
- They should not sign credit card slip, only receipt
- Vendor signs credit card slip as “Phone in Order”
Shipping
- Shipping cost must be included in single purchase limit
- May ship through Support Services
- May Ship Direct
- Whether having shipped to Support Services or Direct you should
notify Support Services when placing order so that they will be able
to identify when received
Receipt of Shipments
- Retain boxes until sure you will keep goods
- Errors, problems contact vendor directly
- Contact Vendor before returning goods
- Return Authorization Number
- Possible Restocking Fee
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