Procurement

 

Holloway Hall

New ProCardholder Information

Check Your Card

  • Name
  • Sign Your Card
  • Activate Your Card

Changes to Cardholder Information

  • Cardholder Name, Address Changes (Use Information/Maintenance Form)
    • Notify Program Administrator in Writing
  • Credit or Transaction Limit Changes
    • Department Head Send to Program Administrator in Writing
  • Leave Department Employment
    • Surrender Card to Associate Vice President, Administration and Finance

Information/Maintenance Form (PDF)
Information/Maintenance Form (WORD)

Safe Guards

  • Cardholders Sign Agreement
  • Department Head Approves Cardholder Agreement
  • Purchases are Tracked to Cardholder
  • Transaction Log/Visa Statement Reviewed for Appropriateness
  • Purchasing and Comptroller’s Office Get Automated Transaction Detail

Dispute Form PDF)
Dispute Form (WORD)

Card Security

  • Use of Your Card or Your Account Number by Anyone Other Than You is Prohibited
  • Secure Card and Account Number at All Times
  • REMEMBER YOU ARE RESPONSIBLE FOR ALL CHARGES MADE TO YOUR CARD!!

What if You Lose Your Card or it is Stolen?

  • Immediately Contact Program Administrator in Procurement
  • If After Hours Contact Bank of America at: 1-888-449-2273 (This number is available 24 hours a day, 7 days a week)
  • Contact the Police
  • Complete Disputed Item Form
  • No Personal Liability if Card is Lost or Stolen

Card Controls & Restrictions

  • Maximum Single Purchase Limit - $5,000
  • Restrictions by Merchant Category
    • Travel
    • Restaurants, Liquor
    • Entertainment (Recreational Services, etc.)
    • Some Personal Services such as Photographic Studios
  • Alcohol
  • Gifts of Sentiment such as flowers
  • Unincorporated Businesses
  • Do Not “String” Purchases to Avoid the Single Purchase Dollar Limit.  Stringing depends on what you know at the time of purchase.

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