General Procurement Card Information
SU Purchasing Card
- For Purchase of Goods and Services up to $5,000
- Not for Personal Purchases (purchases must be for the use and
benefit of SU)
- Not for Travel or Restaurants
- Not for Alcoholic Beverages
- Not for Computer Equipment/Software without approval of IT
Director
- Not for Telecommunications Equipment
- Not for Cash Advances
- Not for Consultants and Speakers Fees/Honorariums (Person or
Vendors using SS# rather than FEID#)
- Not for Donations
- Not for Entertainment Costs
- Not for Food or Meals
- Not for Furniture
- Not for Gifts
- Not for Interest/Finance Charges
- Not for Paper Products that will continue to be available from
Support Services
- Not for Office Products still on inventory in Support Services
Good Uses for Purchasing Card
- Subscriptions
- Conference & Seminar Registration Fees with approval of University’s
Travel Coordinator
- Books and Classroom Supplies
- Office Supplies
- Retail Store Purchases
- Catalog Purchases
- State and USM Contract Purchases
Why Use a Purchasing Card?
- Saves Time
- Gives Campus Flexibility
- Vendors Paid in 3 Days
- Major Cost Avoidance for State-Issued Checks
- University Allows to be Used up to $5,000
How Does SU Purchasing Card Work?
- Much like Personal Credit Card
- Bank Sends You Statement
- State Pays Bank Automatically
- Purchase Charged to PeopleSoft Department ID
Number
Procard Application (PDF)
Procard
Application (WORD)
Procard User Agreement (PDF)
Procard User
Agreement (WORD)
Purchasing is Still Available for:
- Non-Delegated Needs
- Problem Solving
- Contracts
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