Bulk Mail Instructions
You must have at least 200 pieces in order to qualify for a bulk
All mail pieces need an indicia in the upper right corner (where
the stamp normally would go). This indicia contains SU's bulk mailing
permit number #65 along with other info the USPS requires. This indicia
can be printed manually (we have a rubber stamp). You can also arrange to have
either Publications or Duplications
make it look more professional by having the
indicia printed on your envelopes before you begin addressing them.
As of January 4 2010, the USPS requires that all non-profit or bulk mail contain
" Address Services Requested". This should be printed on all mail pieces under
the return address. The USPS is trying to clean up some old addresses. By using
ASR, you will get the letter back with the new address in the hopes you will
correct it your database for the next mailing.
If your mail piece is a
bi-fold or tri-fold, tabs or tape will need to be used to close
the mail piece. The open side opposite the spine and the right
side need to be closed with tabs/tape. This will prevent flaps
from flying open or get caught in machinery. DO NOT USE
STAPLES!!!! Stapled mail pieces will be returned or presented as
non-machineable and the cost of the mailing will more than
double the cost.
Step 1. Please separate all 218 zip
codes and rubber band those. They get a discount.
Step 2. The next step is to separate
all state of MD zips.
Step 3. Next step is group everything else
Please arrange all your
letters/flats in zip code order. You
can order your labels in zip code order.
Include the number of pieces
and the account number the mailing will be charged. The Campus
Post Office will fill out the form for you. If possible, please
drop off mailing at campus post office.
Rubber bands and mail crates are available in the
Campus Post Office if you need them.