The Perdue School houses each student's advising file in Student Services. Advisors are encouraged to check out their advisee's file as needed and return it at the conclusion of the advising appointment.
Well-maintained advising files are essential to the advising process. There are many times when others beyond the student or advisor, such as the Advising Services Coordinator, Department Chair or Academic Affairs, will need to refer to the transactions in an advising file.
Advisors are encouraged to maintain copies of the following items within advising folders:
Program Planning form
Important email correspondence
Notes summarizing any pertinent items from advising meetings
Copies of any academic checklists used in advising session
Notations if an advisee missed any scheduled appointment
Advisors might also include any printed copies of the degree audit, copies of forms that the student submitted, graduation review sheets and much more. The more information you have documenting the significant academic discussions between you and your advisee, the better this will be for both you and your students.
To err is human and to have a record of any possible advising errors documented within the advising folder is a great benefit to yourself & your advisees!