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A Maryland University of National Distinction
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Faculty & Staff - Program Planning

Dates for Fall 2015:

  • October 12-16: Students submit Program Planning/eChecklists and schedule an advising session with their advisers

**Note: It is no secret that the university is growing. What this has meant, for quite some time now, is that some faculty, and some entire schools, have had to start advising before the registrar’s published two-week advising period. Consequently, the advertising for advising that we conventionally provide – the “sign-up week” and the two weeks of actual advising – has not been universally applicable to all students in all programs. The Advising Services Coordinators, in consultation with the Assistant VP for Academic Affairs Melissa Boog, have come up with a solution whereby we can advertise the advising period in a way that is universal.

Before appointment to do list:

  1. Post sign-ups outside your door or on your personal advising website.

  2. Send an email to your advisees about your appointment procedures for Program Planning through GullNet. Scroll to the bottom of your Advisee Roster page and click notify all advisees. Complete your email, then click "send notification." A template may be found here.

  3. Make sure your advisee has completed their Online Program Planning form before you begin advising. The form will be submitted to you through email as a PDF.


  1. Greet student and following advising appointment guidelines.

  2. Review your advisee's academic requirements report with them.

  3. Check that student's transfer credits and waivers/substitutions have been posted in this report. If transfer credits are missing have the student email Admissions. If a waiver/substitution is missing have them email the Advising Services Coordinator.

  4. Review advisee's class choices found on the Program Planning worksheet to make sure they have completed all pre-requisites for the next semester's courses prior to taking those courses. Students cannot take a course and its pre-requisite concurrently. Furthermore, students are responsible for knowing what the pre-requisites are for courses they wish to take. If students do not know this information, please take this opportunity to teach them how to look it up in the catalog or online. Make sure courses chosen will allow student to graduate on time and talk about long term schedules.

  5. Make sure to discuss the Personal and Professional Development course (BUAD 300) and ABLE (490) courses with students.

  6. For Pre-Professional students, discuss their grades and the admission criteria as well as the major they are choosing.

  7. Check the program planning worksheet to make sure all information is correct and that it is completely filled out (ex. credit hours, if the course is for their major or minor). Write in any changes that need to be made directly on the worksheet and sign the sheet. Have the student initial it if there are any changes. Include the student enrollment appointment at the bottom. Enrollment dates are in the blue box on the right hand side of the Student Center in GullNet.

  8. Document all information you discussed with your advisee on the advising forms found below. Staple this sheet to the student's Program Planning form and drop it off in Student Services for filing at the end of the day.

  9. Activate and unlock the student's account on GullNet. In your advisee's Student Center, click the Activate Registration hyperlink (near the middle), in the Term Activation menu click the Eligible to Enroll box (MAKE SURE THE CORRECT TERM IS SHOWN!!!), then click ok.

  10. Students graduating the next semester will need a graduation review completed by you. Please see directions under graduation audit.

Quick Tips/Other/Links:

  1. Students with waivers/substitutions posted to their academic requirements report may have difficulty enrolling in courses that rely on a pre-requisite course that was waived or subbed.

  2. Referrals: For students to meet with the Advising Services Coordinator (ASC) during registration, they must have a referral card from you. If you have an advising question, email the ASC and cc your advisees so that you both receive the answer. Please do not send students to the Student Services Center unless specifically asked to do so. The ASC will not see students that are not her assigned advisees unless they have a referral card from you.

  3. Document student appointment no shows and other problems that arise by emailing the student and carbon copying the ASC. This will allow the ASC to handle any issue that comes to her attention.

  4. If a student would like to take a course at another school please provide them with information found at the study at another institution page. Keep in mind that once the student has taken the course at SU they may not repeat it elsewhere.

  5. For declaring minors, refer students to the minor departments or online for the minor checklist. You are not responsible for knowing the requirements of all minors on campus. Advise minor requirements outside of your area with caution. Emphasize to advisees that fulfillment of minor requirements is between students and the minor department.

  6. General Education Comprehensive List: Quick Links #10 on Perdue Advising Home page.

  7. Faculty Resource Information

  8. New & Old Checklists

  9. Catalog Cheat Sheet: Word


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