Payroll

 

Holloway Hall

Policy on Student Employment

Policy on Student Employment (PDF)

Contracts
All students employed at SU must sign a Student Contract that specifically delineates the contract period, average weekly hours and the hourly rate. Students will not under any circumstances sign a blank contract. Students must also complete (if applicable) an I-9, W-4 and direct deposit forms before employment can begin.


Timesheets
Student employees must maintain positive, real time records by either recording hours worked on a timesheet or through a swiper system like ADI. Students may only sign completed timesheets; supervisors will not require students to sign blank timesheets. Completed timesheets must be approved by a supervisor.

If a student is working at a satellite location and it is difficult for that student to actually sign a timesheet, it is acceptable if a copy of the timesheet is emailed to the student and the student confirms through electronic attestation that the recorded time is valid.


Number of Hours
Students should not work over 25 hours per week in totality for all campus jobs during the fall and spring semesters and not over 29 hours per week during summer and winter sessions. If students do work over 40 hours in a pay week (Thu-Wed), the student must be paid overtime. Supervisors are not permitted to move time worked in a paid status or adjust time worked in a paid status to another payroll to avoid overtime payments.


Part-Time Student Restrictions
Students enrolled in less than 6 credit hours per semester cannot work as a student on campus.


Pay Rate Changes
All pay rate increases or decreases must be made at the beginning of a pay period.


Other State of Maryland Employment
Students working on campus and employed with another state agency must report their other employment at the time of hire to the Payroll Office.
 

Effective July 23, 2013