The University uses an outside contractor for
movement support of personnel and/or material on campus.
It is imperative that a properly completed Work Order is
received by Support Services no later that fourteen (14)
days prior to the date/time of the requested task to be
accomplished. Work will not be scheduled until all
information is provided and the Work Order is received
by Support Services.
Please refer to the Support Services Movement
Procedures published by Support Services for detailed
instructions on filling out the work order, and other
pertinent information related to movement services.
If the equipment is technology related, forward requests to the
department via work order or an IT service request. IT
service request forms are available from the IT department by calling
Submitting work orders to IT and Support Services separately will
expedite the removal of the equipment.
Members of the campus community may occasionally
borrow University property to use in
their studies. For example, students
taking music classes may borrow an instrument for the
semester, or a professor may borrow a laptop from the
department to use while on sabbatical. Equipment
loan forms are used to record the equipment loan.
The loan form records basic information about the items being loaned,
such as the name of the borrower and the University inventory tag number
of the item being borrowed. The 6 part form provides 2 copies each
for the department, the borrower, and Inventory Control. The first
set of copies is distributed when the item is loaned, and the second set
when the item is returned.
Loan forms can be requested via email or telephone. Include your
department name, a contact name, and the number of forms you need.
A sample loan form can be viewed via the link below.
Sample Loan Form (PDF)
When an item is no longer needed by a department, it can be removed from
the department, and therefore, the department's inventory.
Depending on the type of equipment, either Support Services or
will remove the items from the department. Once an item is
removed, it is either kept for future use, donated to another State or
non-profit agency, recycled, or discarded.
Because of the various guidelines to which the University must adhere,
only Support Services and
Information Technology are authorized to donate
or dispose of equipment.
Please follow the relocation/movement procedures to have items removed
from the department. Support Services and/or
will evaluate the condition of the equipment, make a surplus, recycling
or disposal determination, and facilitate the disposition of the
Support Services is responsible for the movement and disposition
of non-technology related equipment on campus. They retain
all usable equipment and furniture for distribution to the campus
community as needed, and dispose of any surplus items within the
guidelines prescribed by the State of Maryland and the Board of Regents.
Information Technology handles only
technology related equipment placements, moves, and disposals.
If a usable item is deemed to be surplus, it can be offered as a
donation to other State agencies. Examples of local State agencies
are: Department of Natural Resources, Maryland State Police,
Eastern Shore Correctional Institution, and Deer's Head Center.
Should no other State agency want the surplus items, the University has
the ability to transfer them to the Terrapin Trader
to be sold or auctioned at their retail location, or as a site sale here
at the University. Please visit the
Terrapin Trader for
Lastly, the University sometimes offers
surplus equipment for donation to local government and
non-profit agencies. Examples of these are: the Worcester County
Board of Education, the Salvation Army, the Wicomico County Free
Library, and the Salisbury Police Department.
Any items that are deemed to be unusable or unsafe are immediately
disabled and either recycled or discarded at a protected site.
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