Strategic Planning Team Minutes
October 17, 2002
Members present: Bryan Price, Chair, Alice Bahr, Maureen Belich, Nicole Brown, David Buchanan, Memo Diriker, Timothy Dunn, Jane Dané, Gains Hawkins, Tony Jemison, Joel Jenne, Kent Kimmel, Anjali Pandey, David Rieck, Alan Selser, Jerry Waldron, Carol Williamson, Ellen Zinner
A regular meeting of the Strategic Planning Team (SPT) was held in the PCR at 3 p.m.
1) Amended minutes from September 5
The meeting opened with a brief discussion of the amended (unapproved) minutes from September 5. There were no additional changes.
2) Minutes from September 19
Unapproved minutes from September 19 were brought forward for discussion. No changes were made.
The suggested protocol presented in the agenda was discussed. There was some confusion over a couple references. Confusing elements were clarified and/or removed. The protocol is:
i. Come with a sense of humor and share it
ii. Teams will present a handout of the significant trends/issues that are related to their topic. There is no limit on the bulleted items in the handout
iii. The oral presentation and discussion should focus on the more significant trends/issues. Keep in mind that there are differences in opinion regarding issues of significance, so be flexible.
iv. Teams should attempt to limit their discussion points to those that they perceive are most relevant to SU
v. Ample time will be provided for discussion points, but please keep focused
vi. Even though we will be conducting a SWOT analysis at a later date, the discussion may/should consider the potential implications for SU
vii. Everyone has a say, but not everyone needs to. If we are all saying the same thing but in slightly different ways, the discussion will be moved along.
viii. Occasionally, trends/issues are created by individuals. Avoid personal comments about people or offices, if possible, but still consider the issue
ix. As a Strategic Planning Team, other than the Chair, there is no organizational hierarchy. Feel uninhibited to participate in the discussion.
x. Be courteous to one another.
xi. The Chair will facilitate the meeting. Do not be offended if conversations need to be tabled or are cut short. There will be other opportunities to discuss important items.
xii. If you present a trend or issue, please be prepared to present the source(s). In some cases, contradictory items may provoke debate.
xiii. Discussion will be free-flowing giving others ample opportunity to respond. The Chair will facilitate as necessary.
Bryan asked for 2-3 volunteers to help put together a campus-wide strategic planning event for Friday January 24. It would involve leading participants through a SWOT analysis of items gleaned through the environmental scanning process.
Dr. Diriker walked the SPT through a document that he and his staff had created that linked the various plan elements in an Excel spreadsheet, interfaced with the web. Considerable discussion ensued. The documents can be located on the web at ../EnvScans/MHEC connections.xls and ../EnvScans/usm link spreadsheet.xls .
· the current SU plan was developed prior to the USM or MHEC plans, revealing numerous overlapping priorities that were not driven necessarily by external mandates
· each scanning team did not need to refer to the MHEC or USM plans when referencing forces that were influencing their topic. However, it would be helpful if everyone was at least familiar with the USM and MHEC plans
· perhaps the easiest approach to considering the various plans is to concentrate on the gaps between the plans, not the overlapping goals.
The meeting was adjourned at 4:30 p.m.