Skip to Main Content
Salisbury University BW
A Maryland University of National Distinction
navigation icon opens header SALISBURY UNIVERSITY

IT Help Desk/Technology Support
navigation icon opens menu

Outlook: Sharing Permission Levels

Permissions when sharing a folder or calendar

Permission level Activities that a sharing user can perform
Owner Create, read, modify, and delete all items in the shared folder. As an owner, a user can change the permission levels that others have for the folder.
Publishing Editor Create, read, modify, and delete all items, and create subfolders.
Editor Create, read, modify, and delete all items.
Publishing Author Create and read items, create subfolders, and modify and delete items that you create.
Author Create and read items, and modify and delete items that you create.
Nonediting Author Create and read items, and delete items that you create.
Reviewer Read items only.
Contributor Create items only.
Custom Perform activities defined by the folder owner.
Free/Busy time, subject, location For calendar sharing only, read the free/busy information, subject, and location of calendar events
Free/Busy time For calendar sharing only, read the free/busy information of calendar events
None Not perform any activity. The user remains on the permissions list but has no permission and cannot open the folder.

Manually configuring permissions for sharing a folder or calendar

You can also manually configure the permissions for a folder or calendar, rather than using the preset permissions above.

  • Create items: Users can post items to the folder.
  • Read Items: Users can read items in the folder.
  • Create Subfolders: Users can create additional folders inside the folder.
  • Folder Owner: The owner has all permissions for the folder. This permission is should be left unchecked when setting permissions.
  • Folder Contact: The folder contact receives automated messages from the folder, such as replication conflict messages, requests from users for additional permissions, and other changes to the folder status. This permission is rarely used.
  • Folder Visible: Users can see the folder, but cannot see the contents unless they have Read Items permission as well. Every user should have this checked when sharing a folder.
  • Edit Items: Users can edit all items or only those items they own.
  • Delete Items: Users can delete all items or only those they own.

Permissions when delegating a mailbox

Permission level Activities that a delegate can perform
Editor Read, create, and modify items, including modifying and deleting items that the account owner created. For example, a delegate with Editor permissions can create meeting requests directly in the account owner's calendar and respond to meeting requests on the account owner's behalf.
Author Read and create items, and modify and delete items that he or she creates.
Reviewer Read items only. For example, the delegate can read messages in the account owner's inbox.
Need help or have questions about this page? Please visit our Ask a Question or Report a Problem page.
Salisbury University 1101 Camden Avenue Salisbury, MD 21801 410-543-6000

/helpdesk/Email_Outlook_Exchange/outlook_sharing_permission_levels.html