In PeopleSoft Financials, the payment of an invoice is a 2-step process – the voucher and the payment. The voucher is the transaction that debits Expense and credits Accounts Payable. The payment debits Accounts Payable and credits Cash.
Accounts Payable à Review à Vouchers à Voucher Inquiry
Business Unit should be populated (SALIS). Enter the Voucher ID or any other search criteria. Once completed, select and the Voucher Inquiry Results will appear.
Select to get information regarding dates and voucher statuses.
Select for details on the individual voucher lines.
Select for details on payment lines.
Select and the following page appears:.
Select and the following page appears:
VOUCHER ACCOUNTING ENTRIES
For any particular voucher, the user could inquire on the different accounting entries posted.
Accounts Payable à Review à Vouchers à Voucher Accounting Entries
Complete the Business Unit and Voucher ID (or any of the other search criteria). Select and Accounting Information will appear. Pay special attention to the number of entries and select View All to list all of them.
Select to display the journal details (e.g., department and account numbers charged) and dates (e.g., posting date).
Select to display which departments and accounts are being charged or credited.
Select to display journal date information.
For any particular voucher, the user could inquire on the voucher status.
Accounts Payable à Review à Vouchers à Document Status
Complete the Business Unit and Voucher ID (or any of the other search criteria and select .
The following page appears:
The Voucher ID link displays the Voucher Inquiry page.
The DOC ID link directs the user to the Payment Inquiry page (for DOC ID 0000000053) and the Purchase Order Inquiry page (for DOC_ID 0000000065)
Select on the Payment Document Type and the user is directed to the Payment Document Status page (see the Payment Inquiry Document Status section). Select on the Purchase Order Document Type and the user is directed to the PO Document Status page (in a new window).
Select for an Accounting Entries link to the Voucher Accounting Entries page and PO Accounting Entries page.
A Match Manager link directs the user to the document matching page.
Accounts Payable à Review à Vouchers à Match Manager
Select any of the above search criteria (e.g., Voucher ID) and select and the Search Results are displayed.
Select to display the Match and Post Status. Select to display all Voucher and Unmatched Info.
Select to display the matching information and the following page appears: