VOUCHER INQUIRY

In PeopleSoft Financials, the payment of an invoice is a 2-step process – the voucher and the payment.  The voucher is the transaction that debits Expense and credits Accounts Payable.  The payment debits Accounts Payable and credits Cash. 

Navigation:

Accounts Payable à Review à Vouchers à Voucher Inquiry

Business Unit should be populated (SALIS).  Enter the Voucher ID or any other search criteria.  Once completed, select  and the Voucher Inquiry Results will appear.

Select  to get information regarding dates and voucher statuses.

Select  for details on the individual voucher lines.

Select  for details on payment lines.

Select  and the following page appears:.

Select  and the following page appears:

 

VOUCHER ACCOUNTING ENTRIES

For any particular voucher, the user could inquire on the different accounting entries posted.

Navigation:

Accounts Payable à Review à Vouchers à Voucher Accounting Entries

Complete the Business Unit and Voucher ID (or any of the other search criteria).  Select  and Accounting Information will appear.  Pay special attention to the number of entries and select View All to list all of them.

Select  to display the journal details (e.g., department and account numbers charged) and dates (e.g., posting date). 

Select  to display which departments and accounts are being charged or credited.

Select  to display journal date information.

DOCUMENT STATUS

For any particular voucher, the user could inquire on the voucher status.

Navigation:

Accounts Payable à Review à Vouchers à Document Status

 

Complete the Business Unit and Voucher ID (or any of the other search criteria and select .

The following page appears:

 

The Voucher ID link displays the Voucher Inquiry page. 

The DOC ID link directs the user to the Payment Inquiry page (for DOC ID 0000000053) and the Purchase Order Inquiry page (for DOC_ID 0000000065)

Select  on the Payment Document Type and the user is directed to the Payment Document Status page (see the Payment Inquiry Document Status section).  Select  on the Purchase Order Document Type and the user is directed to the PO Document Status page (in a new window). 

Select  for an Accounting Entries link to the Voucher Accounting Entries page and PO Accounting Entries page. 

A Match Manager link directs the user to the document matching page. 

 

MATCH MANAGER

Navigation:

Accounts Payable à Review à Vouchers à Match Manager

 

Select any of the above search criteria (e.g., Voucher ID) and select  and the Search Results are displayed.

Select  to display the Match and Post Status.  Select * to display all Voucher and Unmatched Info.

Select  to display the matching information and the following page appears:

 

 

 

 

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