University Student Academic Research Award (USARA)
Guidelines for University Student Academic Research Awards
USARA Grants are awarded twice during each academic year. Applications are due Friday, February 23, 2018.
Spring 2018 Submissions:
The University Student Academic Research Award (USARA) Committee will be accepting applications for the Spring semester until February 23, 2018 at 5pm.
Research grants, up to $500, are available to help support undergraduate research endeavors related to developing and conducting research, with a faculty supervisor, and the presentation of research/scholarly pursuits at meetings. Students should not request funding in excess of the grant awards. NOTE: Students working on a joint project must each submit an independent application, written entirely in their own words, to clearly identify their own distinct contributions.
In any given semester, a student should make only one application for funding. A student may be funded only twice in their academic career. If a student has requested duplicate funding for the same budget, the student must disclose that funding has been sought elsewhere. The OURCA/NCUR grant will cover SU students who are first author or solo author on an accepted NCUR project. These students should NOT apply for additional USARA funds for NCUR.
Students must have a declared major and be enrolled as a full-time student (minimum of 12 credit hours) or a part-time student (minimum of six credit hours) during the project’s duration.
Proposals involving live animals or human subjects must be approved by the University’s Animal Care and Use Committee or Institutional Review Board-Committee on Human Research.No funds will be provided to awardees without written approval from the appropriate compliance committee.
Grants may be requested for the following expenses:
Equipment and supplies. Purchased items will be assigned to the University at the end of the project.
Travel to present research or academic projects at professional meetings. *NOTE: USARA funds may not be used for the following: SU Student Research Conference or conferences occurring after graduation. *NOTE: Students must provide evidence of conference presentation acceptance in their application. Reimbursement funds will be distributed once expenses have been appropriately documented.
2nd semester seniors are not funded for equipment and supplies without a presentation of the research or project scheduled at a regional or national conference prior to graduation.
Awards are made on the merits of the proposal. Incomplete applications will not be reviewed.
All monies must be spent by the last week of the following semester. For spring allocations, all monies must be spent by the last week of the fall semester. For fall allocations, money must be spent by the last week of the spring semester. Unspent money by the grant’s ending date will revert to the University.
A final report of research activities and a completed expense statement must be submitted to the Office of Graduate Studies and Research by the end of the project period.
Proposal For research proposals, provide a formal description of your research project, including your expected sample and methodology. Also, include your results and conclusions if your research is complete and funds are being sought for conference presentation.
For proposals related to the presentation of other scholarly pursuits, describe the process used to develop your scholarship, including the nature of the scholarship, influences, and its potential contribution to your field of study.
For all proposals, specifically identify the activities that will be carried out with the help of the grant, discuss how the funds will be used.
Faculty Supporting Letter Include a letter endorsing your research and request for funds from a faculty member who has been directly supervising your work. This letter should be an overall assessment of your research and speak to the strength of the project.
Send the original packet of all application materials (application, budget request, Request for Travel form, proposal, faculty support letter) by February 23, 2018 at 5pm via e-mail to firstname.lastname@example.org (Donna Knopf, Office of Graduate Studies and Research)
A final report detailing the activities carried out with the assistance of the grant along with a complete list of itemized expenses is required. Instructions for compiling the final report are listed below.
The final report shall include:
A typed, formal description of all research activities. For travel funds,describe the conference attended along with an account of your presentation. For equipment funds, describe the research you conducted along with what you gained from it.
All receipts related to research and travel expenses.
Submit the final report (formal description of research/travel, Itemized Expenditures form, and receipts) to the Office of Graduate Studies and Research, c/o Donna Knopf, Holloway Hall 264 by the end of the term in which the grant was awarded.
IMPORTANT: If the final report and expense statement is not submitted, with receipts attached, Financial Services will be notified. This will mean that student grades will not be posted, you will be precluded from registration/graduation and you will be required to reimburse the money before the Financial Services flag is removed.