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Office of Sponsored Programs
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Policies and Regulations for Sponsored Programs

Below are a list of regularly-referenced policies and regulations for Salisbury University's Office of Sponsored Programs. For more detailed information regarding any of these policies, please contact Teri Herberger, Director of Sponsored Programs, at 410-543-6066 or tlherberger@salisbury.edu

USM and SU Regulations

1.

University System of Maryland Policy on Research:

University System of Maryland policies on research and acceptance of sponsored proposals can be found here: http://www.usmd.edu/regents/bylaws/SectionIV/

2.

Salisbury University Policy on Research:

Salisbury University faculty policies on research and acceptance of sponsored proposals can be found here: http://www.salisbury.edu/provost/handbook/FH-2013/2013/final_-Chapter%20%207-ResearchRv8-26-13.pdf

Federal Regulations on Sponsored Programs

All grants at Salisbury University follow federal regulations on grants, even if your grant sponsor is not a federal agency.
1.

Grant-Funded Procurement

7/1/2017: Beginning of FY 18, new procurement regulations become effective. Salisbury University will continue to follow the procurement requirement of OMB Circular A-110 and will utilize the two-year grace period allowed in the Uniform Guidance.

2.

Financial Conflict of Interest

Principal Invetigators whose research is funded by US Public Health Service (including NIH, HRSA, HHS, SAMSHA), must complete the Significant Financial Interests form.  

The form, to be completed annually, can be found here.  Instructions for its use can be found here. The SU policy on financial conflict of interests can be found here.

3.

Fly America Act (International Travel)

The Fly America Act requires that a person traveling on federal funds use a US flag carrier airline, regardless of cost or convenience. If your grant is funded in any part with federal funds (including federal funds that flow through state and other non-federal sources), coordinate with the Office of Sponsored Programs before booking an international flight.  UMD provides this checklist with detailed information on acceptable carriers, and when exceptions may be allowed.

4.

Export Control (International Travel)

Federal export control policies govern how any research is handled during international travel. Detailed policies will be posted soon. If you are planning international travel on grant funds, please contact OSP to discuss export control.

OSP Policies and Procedures

The following is a list of internal policies and procedures of SU's Office of Sponsored Programs
1.

Federally Negotiated F*A Rate

Salisbury University has a federally-negotiated rate of 35.9% for Facilities and Administration Costs (also called Indirect Costs). The rate can be viewed here.

2.

Fringe Rates on Sponsored Projects

Salisbury University does not have a Federally negotiated fringe rate. In lieu of that, OSP estimates fringe on budget applications. Upon award, actual fringe rates are charged.

3.

PI Eligibility

The purpose of this Policy is to establish the eligibility criteria for who may serve as a Principal Investigator (PI) on research initiatives conducted at Salisbury University.  This includes, but is not limited to sponsored projects, and all projects requiring IRB and IACUC approval.

The entire policy can be found here.

4.

Charging and Certifying PI Time

When budgeting PI time on a grant, including both summer stipends and course releases, use this policy to calculate amounts.

5.

Effort Reporting

Effort Reporting certifies the percentage of time an employee spends on their various activities, including research, teaching, and administrative Duties. This is used to verify that those being paid for work on a grant have dedicated proper time to grant activities. 

For grants awarded prior to 12/26/14, use: Policy for Effort Reporting under A-21

For grants awarded after 12/26/14, use: Policy for Effort Reporting under Uniform Guidance

6.

Procedure for Determining Subaward

OSP's procedures for determining if an outside entity receiving funds is a subaward or vendor can be found here.

7.

Record Retention Policy

The Office of Sponsored Programs Record Retention Policy can be found here.

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