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Salisbury University BW
A Maryland University of National Distinction
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Center for Student Involvement and Leadership (CSIL)
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Events

Event Planning

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What you need to Know:

Depending on the demands of the event, an organization might need months to prepare. In most cases, an on-campus event requires a Tuesday Meeting with CSIL staff and support departments, a performance permit, a meeting with University Police set-up through the Coordinator of Student Life, and in some cases a ticket contract.  If an organization requires support from an on-campus department for an event, the organization will need to request assistance when filling out the facility reservation form.  Any event that requires departmental assistance will require more than two weeks to be planned.  Even the most basic events that may not require any paperwork require a minimum of five days of planning, as a facility request requires five days to be processed. The earlier an organization begins the planning process for an event, the more successful the event will be.

General Information & Forms for Event Planning

Step-By-Step Event Planning Guide [+]

The event planning process can often become tedious and exhausting. For that reason, we have developed a step-by-step guide and flow chart to help assist your group in both the pre-planning and planning portion, as well as the execution of your event. Additionally, please find the Event Planning Checklist to aid you in following these steps.

Tuesday Meetings [+]

The Tuesday meeting is designed to minimize confusion between RC/RO members and the university staff. Some events require a great deal of assistance from departments on campus. This meeting will clarify what type of assistance that a department can give to the organization for the event, which will allow the RC/RO to more efficiently and effectively plan and execute their event. Some things to keep in mind when you have a Tuesday Meeting scheduled are to:

  • Come prepared by filling out a Tuesday meeting Checklist.
  • Send an organizational representative that is familiar with intimate event details, so they can address any concerns department heads might have.
  • Be sure you have fulfilled all of your requirements thus far.
  • Have questions and/or concerns prepared ahead of time for appropriate department heads.
Contacts you may need [+]
If you need... Department Contact
Paperwork Signed Student Activities Tricia Garvey Smith OR Susie West
Ext. 36125
Room Reservations Facilities Reservation Scott Garrison
Ext. 82208
Anything in Guerreri University Center (GUC) i.e. tables, chairs, stage Guerreri University Center Stefanie Hurst
Ext. 66486
Sound, Audiovisual Assistance, or Lighting Event Services Matt Hill
Ext. 84597
Table, Chairs, Podium, Flag, Easels, Stage (except for in the GUC) Support Services Joshua Creighton Ext. 75002
Flyers, Posters, Programs, Tickets, T-Shirts, Give-A-Ways Publications Sue Eagle
Ext. 36029
Exterior trash/recycle bins, exterior water connections, ferns, outside plants, etc. Horticulture Frank Bowen
Ext. 36323
Electric Source Outside Physical Plant Debra F. Bailey    Ext. 36201
Catering (Buffet, Meals, Cookies, Tea, Punch etc.) Linens/Table Cloths University Dining Services Kelli Delgado
Ext. 84799
Vans, Cars, Vehicles Motor Pool Colleen Kirby
Ext. 36211
Risk Management for Campus Events[+]
  • Students and organizations involved in event planning should become well-versed in all of the policies and procedures adopted and enforced by the University.  The Student Code of Conduct may be accessed in its entirety from the Office of Student Affairs at: http://www.salisbury.edu/students/handbook
  • Risk Management Tips
  • See HERE for Further Information.
Need help or have questions about this page? Please visit our Ask a Question or Report a Problem page.
Salisbury University 1101 Camden Avenue Salisbury, MD 21801 410-543-6000

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