Request for Proposal (RFP) Submission Form

Please take your time to fill out this application RFP form as completely as possible. Conference Planning cannot reserve any space until this form is returned. This form is just for requesting and not a commitment that Salisbury University will host your meeting. Upon submitting this form, a copy will be send to the email address you provide.

You can also send us a quick note from the Contact Us page.

• Note: This form is for external customers only (non-SU faculty, students and staff). If you are a faculty or staff member or a current student please visit www.salisbury.edu/reserve to make a request for a facility.

CONFERENCE PLANNING APPLICATION FOR FACILITIES AND SERVICES
* denotes required fields
Year of Event:
Type of Meeting:	Select... One day seminar Conference (multi-day) Special events (banquet, reception, etc.) Sports camps
GENERAL INFORMATION
*Person Completing Application:
Title:
Conference Coordinator:
Address:
*Office Phone:
Fax:
Home Phone:
*Email:
*Preferred method of contact:	Phone Mail Fax Email Any
CONFERENCE INFORMATION
Name of Conference/Seminar:
Description of Conference/Seminar:
Group Composition:	Youth Adult Both
If youth, Age Group Range:
Purpose of program:
Requested Dates:	1st Choice: 2nd Choice: 3rd Choice:
Anticipated number of attendance:
HOUSING INFORMATION
Do you prefer:	On-campus housing Off-campus (University Park) No housing required
Type of Conference:	Youth Adult Both
Do you want linens supplied?	Yes No
Anticipated number of rooms:
Any early arrivals
How many (All early arrivals may arrive only one day prior to event)
Date of 1st night
Date of last night
Check-in between	7:00am 8:00am 9:00am 10:00am 11:00am Noon 1:00pm 2:00pm 3:00pm 4:00pm 5:00pm 6:00pm 7:00pm 8:00pm 9:00pm 10:00pm 11:00pm and 7:00am 8:00am 9:00am 10:00am 11:00am Noon 1:00pm 2:00pm 3:00pm 4:00pm 5:00pm 6:00pm 7:00pm 8:00pm 9:00pm 10:00pm 11:00pm
Check-out between	7:00am 8:00am 9:00am 10:00am 11:00am Noon 1:00pm 2:00pm 3:00pm 4:00pm 5:00pm 6:00pm 7:00pm 8:00pm 9:00pm 10:00pm 11:00pm and 7:00am 8:00am 9:00am 10:00am 11:00am Noon 1:00pm 2:00pm 3:00pm 4:00pm 5:00pm 6:00pm 7:00pm 8:00pm 9:00pm 10:00pm 11:00pm
Do you have any residents with special needs? Please describe:
MEETING SPACE
Number of meeting rooms needed:
Number of concurrent sessions/breakouts needed:
Plenary room:
For requesting meeting space, please provide the following information:
Type of room or space needed (classroom, dining room, lecture hall)
Dates and times facilities are needed
Attendance expected
The type of set-up needed (theater, u-shaped, conference, classroom, etc)
FOOD SERVICE INFORMATION
Full meal plan (3 meals daily)
Anticipated number of people
First meal (date and meal name)
	Breakfast Lunch Dinner
Last meal (date and meal name)
	Breakfast Lunch Dinner
Number of commuters for entire session:
Anticipated number of commuters for entire session
Catered Events (banquets, picnics, box lunches, receptions)
Date and time of event if multi-day conference:
Number of attendees:
Coffee/Refreshment Breaks
Date and time of breaks:
Number of attendees:
No food service needed
SPECIAL SERVICES NEEDED
Will you need any transportation services (buses, vans, etc)?	Yes No
Explain:
Will you need any audio visual equipment and/or professional staff?	Yes No
Explain:
Will you need any technical service? i.e.special sound/lighting and/or staff support	Yes No
Explain:
Will you need the use of our computer labs?	Yes No
Times and number of participants:
Please share any specific information regarding your group that you feel is necessary for your conference to be a success.

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