Dear Mr. Jones,
I am a junior at Salisbury University studying Public Relations and am very interested in pursuing a career in marketing. Jones Public Relations is one of the most successful firms in the area, and you’re pioneers in the field of social media, which is something I’m interested in learning more about.
I would like to offer my services and express my interest in pursuing an internship at Jones PR this summer. I am one of the top students in my major and have maintained a 3.8 GPA for the past two years. I have also received merit scholarships and participate in many extracurricular activities, such as Best Buddies and Pi Beta Phi. For these reasons and more, I believe I would be an asset to your team. Please contact me via phone or email, and I will be following up within the next two weeks about this position. Thank you for your time, and I look forward to hearing from you soon.
“Hello Mr./Ms. XXXXX,
My name is _______. I am a sophomore at Salisbury University majoring in XXXXXXX and I am currently seeking an internship in my field. As I researched the SU Mentor database for companies in my field, I was excited to find you and your organization listed in that database. I am really looking forward to getting to know you. I am emailing you to inquire about the possibility of doing an internship at XXXXXXXXX. If you feel there may be a chance to do an internship at XXXXXX, could please tell me who I should contact for information? I have attached my resume for you to review in case you have any questions. If you can work it in your schedule, I would like to talk to you about the possibility of interning at XXXXX. There are a lot of questions I would like to ask you concerning internships and I know you need to get to know more about me before passing my name along to anyone within your company. In addition, if you know there are no internships available at your place of employment, maybe you could think of someone in your field you could recommend about internships.
I check my e-mail (for example, once a day, once a week, on weekends) and cell phone daily and would like to setup a time we can talk. Looking forward to hearing from you soon.
Dear Mr./Ms. Smith:
Thank you for taking the time to talk with me today about the possible internship opening. I enjoyed our telephone conversation. As we discussed, my background as a graphic designer could prove a significant asset should I join your staff as an intern. I believe I would bring a fresh perspective to your company and could also learn from the experienced staff at Jones Inc.
The enclosed resume provides important details about my background. After you have reviewed it, please let me know if you would like to discuss the internship in more depth. Also, please let me know if you would like to see my portfolio or selected samples of my work.
Your follow up should be done two weeks after sending your initial email. Normally, Mondays are really busy for executives and assistants because of the catch‐up from the weekend. I suggest sending follow up emails on Tuesdays. The week is still fresh but the load isn’t as heavy for most. Make sure you block out about an hour on this day to do all of your follow up at the same time. When your follow up day arrives it’s time to go through your list and proceed appropriately. If you emailed in your resume, I suggest emailing that same contact and writing something like this:
I wanted to follow up and make sure that you received my summer internship materials that I sent out on ______(write the date). I’m really looking forward to learning more about your company. Please let me know if you need any other information.
If you sent in your application via regular mail, I suggest calling the company or your specific contact at the company to ask if they’ve received your materials. Keep in mind, the more formal internship programs won’t provide you with an email or a phone number so you might have to do some digging. If you write or call once and don’t hear back, I don’t suggest writing again. Make sure to carefully walk the line between assertive and annoying.
Document. Make sure to document your follow up so that you know exactly when you reached out to which people. When you are asked how your internship search is going, you should be able to provide a clear and direct response on where exactly you are with each company.
Thank you so much for your time and advice during my visit to your office last week. I very much appreciate your inviting me to visit since this was my first experience seeing the hands‐on work which takes place in a design department. I learned a great deal, and hope to share what I learned with members of our student chapter of the American Marketing Association.
After January, I will be in contact with you again to explore the possibility of arranging a summer internship with your firm. As I mentioned to you when we met, I had an opportunity to work on an intense, four‐day interdisciplinary project judged by faculty in which my team received top honors. I believe my skills would be an asset to an organization like yours which often must produce excellent work under tight time constraints.
Thank you again for all your help, and I look forward to talking with you in the coming months.
Thank you very much for considering me for the internship with XXXX. However, I would like to withdraw my application for the internship.
I sincerely appreciate you taking the time to interview me and to share information about the internship and your company.
Again, thank you for your consideration and time.
Thank you for the time and effort you spent considering me for a position as seminar intern. I appreciate your time and effort -- as well as those of your staff. I am grateful for your offer to serve and learn as an intern.
Because I was so impressed with your organization, I had a difficult decision to make. After much thought and careful deliberation, however, I have decided not to accept your offer. I wish you and your employer the best continued success. I hope our paths will cross again in the future. Thank you again for your time and consideration.
I am writing to confirm my acceptance of your internship offer of April 20 and to
tell you how delighted I am to be joining your agency in Annapolis. The requirements are exactly what I have prepared for and hoped to do. I feel confident that I can make a significant contribution to your organization while at the same time learning from your veteran staff.
As we discussed, I will report at 8:00 a.m. on June 26 and will be ready to take on my first assignment as an intern for your company. Additionally, I shall complete all insurance forms for the new intern orientation. I look forward to working with you and your fine team. I appreciate your confidence in me and providing the chance to work with and observe your outstanding staff.