How to Decline a Job Offer
7 Steps on How to Turn Down a Job Offer!
Call an employer
immediately with your decision to decline a job offer. Employers
often keep lists of backup options for each position. It is polite to
provide a prompt response, so that an employer can contact the next
Send an elaborate letter
explaining why you decline the job offer after you call an employer.
This letter should only be a page long, but needs to be sent immediately
to help human resources reevaluate its hiring process. Keep language
positive as this letter will become part of your record with the
see a sample of this letter.
Begin all correspondence
and phone calls with thanks to the employer for his consideration.
The use of gratitude toward an employer's offer softens the rejection.
When you turn down a job, thank the person for the opportunity. Tell the
person that something about them or their company impressed you. Think
of something, even if itís small. Just make sure you are specific,
because thatís the type of compliments that matter most to people.
Explain the general
reasons why you have declined a position and chosen another job. Leave
out salary or benefits details because discussion about financial terms
is considered unseemly by most employers. You should focus on the
professional possibilities and opportunities with another position in
your letter. Then explain why the job you are taking is a great
opportunity for you. Donít explain why the other company is a thousand
times better than the company youíre rejecting, even if it is. Talk in
terms of the opportunity, and how it will allow you make a big
difference to the business and grow personally. The aim is to show that
what matters to you is learning and contributing to the organization
because thatís what you want the person to remember about you.
You can provide the job
title and employer that you have chosen when you decline a job offer to
help out the recipient. Keep relations cordial with companies
within your industry by helping them assess which jobs applicants end up
Check all written
correspondence for typographical errors and grammar before submission.
While you are declining a position with a company, it will keep the
letter for applications you may submit in the future. Poor writing can
lead to a rejection letter in the future.
Contact the appropriate
person when you choose to decline a job offer. Larger corporations
have dozens of human-resources professionals who may not be familiar
with your application upon contact. Keep emails, letters and business
cards during the interview process to help you get in touch with the