Other Career-Related Letters

Click here for "Other Letters" samples

When to send a thank you letter??
Following an interview, promptly (within 2 business days) write the interviewer a letter expressing appreciation and thanks for the interview. The purpose of this letter is to:
• Show appreciation for the employer's interest in you.
• Reiterate your interest in the position and in the organization.
• Review or remind the employer about your qualifications for the position. If you thought of something you forgot to mention in the interview, mention it in your follow-up / thank-you letter.
• Demonstrate that you have good manners and know to write a thank-you letter.
• Follow up with any information

What kind to send?  Hard copy, handwritten or email?
• Thank-you letters can be hard copy typed, handwritten or e-mailed. Hard copy are most formal and are appropriate after an interview. Handwritten are more personal, and can be appropriate for brief notes to a variety of individuals you may have met during on on-site interview. E-mail is appropriate when that has been your means of contact with the person you want to thank, or if your contact has expressed a preference for e-mail.

What to do if you don't hear from the employer
• Before your interview ended, your interviewer should have informed you of the organization's follow-up procedures — from whom, by what means, and when you would hear again from the organization. If the interviewer did not tell you, and you did not ask, use your follow-up / thank-you letter to ask.
• If more than a week has passed beyond the date when you were told you would hear something from the employer, call or email to politely inquire about the status of the organization's decision-making process. Someone (or something) or an unexpected circumstance may be holding up the process. A polite inquiry shows that you are still interested in the organization and may prompt the employer to get on schedule with a response. In your inquiry, mention the following: name of the person who interviewed you, time and place of the interview, position for which you are applying (if known), and ask the status of your application.

Click on the examples below: 

Career-Related Letters/Emails:
Acceptance Letter:
Acceptance Letter

Follow-Up Letters:
Job Follow-Up:
Follow-Up On Application/Job Letter-Word File
Information Session Follow-Up:
Follow-Up Letter for Information Session
Personal Contact Follow-Up:
Follow-Up Letter for Personal Contact Session
Internship Follow-Up:
Follow-Up Letter for Telephone Internship Inquiry Session
Follow-Up Email After Sending All Materials
Follow-Up Letter for Internships

Prospecting Letters:
Prospecting Letter
eRecruiting Prospecting Letter

Inquiring Letters:
Letter of Inquiry About Internship Opportunities, Hard Copy Version

Introduction Letter:
Introduction to Employer Email/Letter

Networking Letter:
Networking Letter

Thank You Letters:
Thank You Letter-PDF file
Thank You Letter-html files

Withdraw Letter:
Withdrawal Letter

Decline Offer Letter:
Decline a Job Offer Letter

Rejection Letter:
Rejection Letter

Mentor Letters/Emails:
Mentee Employment Email/Letter
Mentee Internship Request Letter/Email
Mentee Email Request for Career Insight
Mentee Email Request for General Networking Advice
Mentee Thank You Email/Note