Hiring Students On-Campus: 
Forms & Processes

Steps to Hire Students

Advertise the on-campus job through Career Services.  Fill out "On Campus Student Employment Request Form" and submit to Career Services via email, fax, or phone.  Jobs are posted in GUC 133 and on the career web site.
Interview and hire student(s). Only SU students are eligible to work on campus.  Non-SU students may work ONLY during the summer. Students must provide an SU ID to prove eligibility to work.   When a non-SU student is hired for Summer employment, a "Personal Services Contract" is completed through the Human Resources Department.
Advise Career Services when the job is filled to stop advertising for that job.
 

All Forms Needed for Hiring Students

Forms to advertise On-Campus Jobs
On Campus Student Employment Request Form (pdf file or word file)

Forms (3) completed at the time of hiring a Student

Student Employment Contract (3 part).  For ALL undergraduates & graduates students. 
 Hard copy only, Contact Central Stores for copies
W4–Employee Withholding Allowance Certificate (pdf), and, if needed, Instructions  for Completing W4-Withholding Forms for MD Employees
Signature Page (word document) for the Policy for Prohibiting Sexual and Other Discriminatory Harassment, Substance Abuse Policy and Procedures for Pursuing Complaints of Sexual and Other Discriminatory Harassment.
 

Forms completed on the First Working Day for Students

I-9/Employment Eligibility Verification A list of acceptable I-9 documents can also be seen by scrolling down on this page.  NOTE: I-9's must be done only by authorized individuals. Please do not complete the I-9 unless you are authorized by HR.

Forms occasionally used for student hires

Change of Address Form
Student Change of Rate Form (pdf file)
Direct Deposit Form
Student Employment Evaluation Form-strongly suggested (pdf file or word file)

Processing Paperwork and Getting Students Paid

Send ALL completed forms to the Payroll Office.  Forms to be completed at the point of hiring a student includes:   the Student Employment contract,  W-4, signature page for prohibiting discrimination, and if desired, the direct deposit form. One form (the I-9) must be completed on the first day of work for the student.