Hiring Students for On-Campus Work
here to view current on-campus student jobs.
procedures and all forms needed for employing SU students.
here to understand the process of hiring Graduate Assistant.
On-Campus Work for Students: An Overview
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Overview of On-Campus Student Work
Salisbury University employs over 1000 undergraduate and graduate
students each semester. Employment opportunities are offered to students
primarily to help defray the cost of attending the university. In addition
to earning money, students enhance their academic pursuits through the
learning of skills, responsibilities, habits, attitudes and processes associated
Career Services assists in coordinating student employment
at Salisbury University. Career Services also acts as a facilitator for students
seeking employment and departments requiring part-time employees. SU is committed to providing a valuable working/learning
experience for students.
The policies and procedures outlined below do not apply to
Financial Aid/Work Study and graduate assistantships. Information for those
programs are available at the Financial Aid and Registrar Offices.
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Where Do I Go To Get On-Campus Work?
Visit Career Services
or visit Career Services, located
in Guerrieri University Center, room 133. The telephone number is 36216 (on
campus) and 410-543-6216 (off campus). Hours of operation are 8 a.m. to 5 p.m.,
Monday through Friday.
Who's Eligible for Student Employment?
Applicants for student employment must be registered as matriculated
students at SU carrying a minimum of six credit hours for both undergraduate
and graduate students.
How Do I Secure On-Campus Employment?
Students seeking on-campus employment need to visit the Career Services
web site or check in the office where the available jobs are advertised. Students should carefully
review the job listings before applying for any job.
There are a limited number of positions on campus and a large number of
students who apply. Because of the competitiveness
of the job situation, students are encouraged to review the job openings frequently. Job openings change as departments
place and remove ads depending on personnel needs. Vacancies are greatest
the first week of each semester and this is when most jobs are advertised,
however a few jobs are available throughout the semester. If a student
is hired, the department completes a contract for the student. Contracts
are typically written for a complete academic year. However, contracts
for specific employment periods are also permitted. Basically, the student
agrees to work a certain number of hours per week, be paid only for the
hours actually worked and perform the job to the best of his/her ability.
After the contract is completed and signed by both the employing department and
the department is responsible for completing the necessary forms to generate a paycheck,
these include a W4--Employee Withholding Allowance Certificate, Signature Page/
Policy on prohibiting sexual and other discriminatory harassment, and and
ensuring that a student completes an I9 with an authorizer. From the time the student completes the
paperwork, it takes 4 to 6 weeks before
the first pay check is received. The first pay check will include all wages
due to that pay period. Departments are encouraged to employ
students to work 20 hours or less per week on campus during the academic
year. Students taking 6 or more credits and working part-time on campus
are exempt from having Social Security (FICA) deducted from their pay.
Should a student exceed the number of work hours per week, that exemption
is lost and may not be reinstated until the following year.
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What Is Expected of Students As An Employee?
It is the department's responsibility to advise their student employees of
performance expectations and standards of conduct. A student's orientation to
the job should include a discussion of basic policies and procedures established
by the employing department, as well as any necessary training. If a student
employee's conduct interferes with orderly and efficient operation of a
department, corrective actions may be necessary. It is the responsibility of the
department to provide the employee with the necessary instruction to perform
their job. At the end of each employment period, the supervisor must complete
the written performance evaluation.
Student employees are encouraged to wear appropriate professional dress
while working on campus. Student employees are an extension of the State
Work Force at Salisbury University, therefore, it is imperative that
they project a professional image to the public. Shoes and shirts must
be worn at all times. Some departments require a uniform, and will advise
the students of any special requirements. Departments are responsible for
establishing and maintaining their own dress code.
What If Something Goes Wrong?
If there are problems on the job, every effort should be made to resolve it
through discussion between the supervisor and the student employee. If it cannot
be resolved informally, consult Career Services. The contract
provides a probation option for both the employee and the employer. During the
first two weeks of his/her employment, the student or the employer may choose to
withdraw the contract obligation for any reason without penalty. When attempts
to correct a problem have failed, termination of employment may be necessary.
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How Much Will Students Be Paid?
Students are paid based on departmental budget. Wage increases are based
upon job performance and are made at the beginning of each semester or
whenever there is a change in the job description. In lieu of a new contract,
a Change of Rate Form provides a more efficient method to adjust wages.
Supervisors are responsible for monitoring their budgets to insure that
sufficient funds are available for student employees. Student employees
are paid by check once the necessary paper work has been placed on file.
Checks are issued on a bi-weekly basis and distributed after 2 p.m. on
every other Wednesday and must be picked up in person. Students pick up
their paychecks either from their respective employing department or Holloway
Hall, room 228. A single check will be issued for student employees regardless
of the number of jobs they hold on campus.
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Can Students Work During The Summer/Winter Term?
Students who are contracted to work both Fall and Spring Semesters do
not need a separate contract for Winter Break if working within the same
department. However, all students must have a separate contract for Summer.
The Summer contract may have a beginning date of any day after the Spring
Semester ends. It is also recommended that students who are rehired for
the Fall semester have a contract completed and turned in to the Career Services
prior to leaving SU in the Spring Semester. This will prevent any delay
in receiving a paycheck when returning in the Fall.
How Can Students Find Off-Campus Jobs?
Career Services also handles off-campus employment. Students
who are interested in off-campus employment are advised to visit the office where off-campus jobs are posted. Suggestions/Comments are welcome. Please call
Career Services at 36216
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Examples Of Employment Opportunities:
Office Assistant, Cashier, Supervisor, Manager, Lab Monitor, Computer
Lab Monitor, Dispatcher, Horticulture, Assistant, Dining Assistant, Traffic
Monitor, Sound & Lighting Technician, Conference Assistant, Clerical,
Tutor, Lab Assistant, Graphic Artist, Information Desk Attendant, Cook,
Intramural Official, Graduate Assistant, Stock Clerk, Painter, Photographer,
Editor, Carpenter Assistant, Game Room Attendant, Lifeguard, Driver, Audio/Visual
Technician, Waitress, Assistant Coach, Note Taker, Model, Aerobics Instructor,
and Inventory Clerk
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Procedures For Hiring And Employing Graduate Assistants (GA)
The procedures for hiring and employing GA’s are the same as those
for other student employees except for the additional requirement of a
Payroll Authorization Form.
Please remember to advertise your GA position through Career Services.
When a student is hired as a Graduate Assistant, the following items
must be completed-all forms are available through
- A standard Student Employment Contract which is obtained from Support Services
completed by the student and
an I9 Authorizer (please send your student to the nearest authorizer on
the first day of employment, the authorizer will provide the I9 at that time)
Employee Withholding Allowance Certificate/W4
- A SU Policy Sign-Off Sheet
- State of MD Substance Abuse Policy
- SU Sexual and Other Discriminatory Harassment Policy
- SU Procedures for Pursuing
Complaints of Sexual and Other Discriminatory Harassment
- Direct Deposit Authorization
- Additionally, Graduate Assistant Job Description (Word)
and a Graduate Assistant Biographical Data (Word) needs to be completed.
All this paperwork is sent to Jessica
Scott in the Office of Graduate Studies and
Research who in turn forwards it to Payroll