July 13, 2005



I.                     Call to Order: Melissa Thomas called the meeting to order at 9:40A.M.

In attendance: Lucy Hearn, Karen Wilson, Melissa Thomas, Brenda Boggs, Becky Rosing-Johnson, Clacie Hubbard, Katie Melton, Lisa Gray, Doug Jones

Absent: Judy Lowe, Byron Hughes, Jeff Canada, Ellen Pettingill


Staff Senators introduced ourselves to the group. Welcomed new senator Lisa Gray.


II.                  Approval of Minutes:

Brenda Boggs made motion to approve June minutes as amended. Motion carried.


III.               Chair/Committee Reports:

a.       CUSS No report

b.      Membership Becky Rosing-Johnson reported the majority of seats were filled during the election process. The position of 3rd Chair remains open. The responsibilities include chairing the membership committee and maintaining the web page.



V.            Old Business:

a. Staff Picnic The staff picnic is scheduled for July 27, from 11:30 P.M. to 2:30 P.M.. There were 358 responses to date. A time change for the evening event may be needed. Volunteers from the staff senate are needed to work the daytime event. Duties are to check people in and give them their meal ticket. Dining Services will split shifts in order to attend the picnic. Clacie mentioned that we needed to follow up with HR to make sure everyone has permission to attend picnic. Melissa said she would follow up with HR.

b. Contingent Conversion List- Melissa will follow up again with Greig Mitchell from previous email regarding request for a contingent conversion list.

VI.   New Business:

a.      Officers and Chairmanships of Senate Committees for 2005 2006

Positions of 2nd and 3Rd Chair are still open. The senators discussed these positions and will give some thought to volunteering for the positions.

b.      Annual Leave/Sick Leave/Duty Day The issue was raised again by senators on the inconsistent application of leave by managers when employees take less than a full day of leave. For example, the senators discussed a situation were an Exempt staff member had worked 5 hours and went home sick. The staff member was required to take a full sick day of leave. Human Resources is and has been aware of this issue involving the application of leave.

c.       Clacie discussed the new meeting schedule. Every 3rd Wednesday still seemed to work well for everyone.


VII. Other Business/Announcements:

a. Next meeting is at 9:30 A.M. on August 3, 2005, in the FH Conference Room.




Motion to adjourn made by Brenda Boggs, Karen Wilson second.

Meeting Adjourned 1100


Respectfully submitted,

Lucy Hearn, Secretary