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FISCAL ADVISORY Fiscal Advisory Committee Notes – February 14, 2008 (DRAFT)
Present: Selser, Crockett, Hearn, DeRidder, Eberts, Comaty, Dewitt, Emery, Laird Absent: Mitchell
1. The notes from the December 13, 2007 meeting were approved as submitted.
2. A series of workshops will be conducted related to strategic rang planning. Please try to attend one session. The Fiscal Advisory Committee submitted Doug Dewitt’s name for inclusion on the Strategic Planning Steering Committee. At a recent meeting of the President’s Advisory Team, students were strongly encouraged to attend the workshops. Alan Selser will give a copy of the schedule to Mark Comaty.
3. The reports of supplemental funds spending from Spring, 2007 were distributed. For the most part, it was not difficult to get the reports or the requests. However, only one division met the December, 2007 deadline for requesting funds, while another division submitted its report on February 13 (yesterday). The requests for Spring, 2008 supplemental funding were distributed. There was some discussion on the deadlines and format. For example, it was recommended that the reports for spending from the previous spring should be due October 15 (i.e., earlier), while the requests for new funding should be due later, perhaps January 31. On the report sheet, it also may be valuable to add a column that shows an item was not only recommended, but “approved.” At this point, the committee makes the recommendation, but we don’t know if those recommendations are actually accepted or not. The “approved” column would mean that the Vice Presidents actually approved that recommendation.
4. We are not really sure of the budget situation right now. We probably won’t know ore until April. We might know something about supplemental funding possibilities by next month. In a recent meeting on campus, it appears that there was an announcement of a 12% increase in the budget. This is NOT new money. It’s actually “restored” money. Thus, there is no real 12% increase in the budget.
5. The Faculty Senate is proposing a change to its bylaws. One change would involve the establishment of a Faculty Financial Affairs Committee. The vote will take place between February 20 and 27, 2008. (NOTE: The following is the proposed bylaw addition from the election website: “The purpose of this committee shall be to: · identify priorities and specific goals for each budget year, including but not limited to: classroom and teaching resources, research resources, library resources, travel funds, departmental budgets, and compensation for administrative and service responsibilities; and · work with appropriate committees and administrators to identify ways and means for participating actively and effectively in the budget-making process in order to advocate and advance faculty fiscal concerns. The Committee shall have six voting members: six members of the Faculty four elected by and from their respective schools, one from the library and one elected at large, serving three-year terms, two retiring annually. Should an elected faculty member not be the Designated Senator, a non-voting Designated Senator shall also serve on the committee. The Committee shall elect its chairperson annually.”
6. Jo Laird again questioned charges for renovations and telecommunications labor. Becky Emery said she would look into charges for services performed “in house,” when the labor is not provided by outside contracts. For example, telecommunications charges labor to departmental operating budgets for pulling wire and installing data jacks for campus computers in buildings where the jacks were not available (i.e., Devilbiss Hall).
7. The next meeting of the Fiscal Advisory Committee will be March 13, 2008 in the President’s Conference Room (PCR).
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