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Committees:
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FISCAL ADVISORY October 21, 2005
Present: Jerry DeRidder, David Buchanan, Betty Crockett, Charlotte Rayne, Becky Emery, Suzanne Osman, Johanna Laird, Kevin Dallaire, Sara Pagano, Maarteen Pereboom
Absent: Long, Dunn, Gray, Mitchell
A welcome was extended to the second student member of the committee, Kevin Dallaire. This completes the 2005-2006 membership.
The notes of the October 7, 2005 were approved. After checking on the information submitted for slide 8, it was correct as written. Thus, the draft notes were not altered.
Since Dr. David Buchanan (Provost) was able to meet with the committee from 1:30 -2:00, the process of requesting information/priorities for internal supplemental funding was discussed first. The Provost’s Counting Meeting notes of October 17, 2005 indicated that Dr. Buchanan has already requested that “all members of the Provost’s Council begin discussions with their department and units for setting budget priorities requesting funds for the FY 07 budget. Thus, it appears that a process has already been implemented to gain input for operating budgets through the Provost’s Council. Jo Laird handed out an “operating budget timeline” (color copy) that was distributed at the Faculty Senate Meeting October 11.
The charge of the Fiscal Advisory Committee indicates that the committee should be involved in “advising or recommending the disbursement of supplemental and discretionary funds as they become available.” Maarten Pereboom asked if any of the funds could be held over from one year to another. Betty Crockett indicated that although there are some funds that may be carried over, the procedures and policies governing the funds we typically think of as “supplemental” cannot be carried over from year to year.
Discussion ensued concerning how the request for funding priorities should be solicited to include who should receive the request, how the request should be distributed (i.e., electronic vs. hardcopy), and who should send the request. The main concern was to reach the maximum number of people to gather input. In addition, it is critical to convey the message that funding is NOT a guarantee, however adequate time must be given for planning and efficient prioritization. Consensus seemed to include: (1) the Fiscal Advisory Committee would generate the letter; (2) the letter would be sent to all vice presidents; and (3) the letter would be sent hardcopy (evidently large numbers of people delete emails before they are read). In the interest of time, Jo Laird will draft a letter following consultation with Dr. Buchanan and Greig Mitchell and other committee members. The draft will be circulated and approved by the committee before it’s sent out. We still need to work out who will receive the results of the prioritizations and how they will be processed. A draft of the letter and the process will be put on the committee’s website. Presidents of the three governing bodies (Faculty Senate, Staff Senate, and SGA) will also be notified.
Maarten Pereboom was present as President of the Faculty Senate. He will receive copies of our notes as well as notices of meetings for the sake of communication. Evidently, a number of faculty senators questioned the role of the Fiscal Advisory Committee in representing faculty needs. The Faculty Senate expressed the possibility of creating a finance committee under its structure.
After 2:00, the committee members had decreased in number to the point that it was not appropriate to continue to conduct formal business. The two remaining issues were: (1) the Shipper Proposal and (2) scheduling Kevin Mann’s presentation. Due to the lack of people, the Shipper proposal was tabled until the next meeting.
The next meeting will occur November 11, 2005 at 1:30 in the President’s Conference Room (PCR). This is a Friday that Kevin Mann indicated will fit in his schedule, and that date avoids program planning and the advisement sessions.
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