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FISCAL ADVISORY Fiscal Advisory Committee Meeting Notes – November 11, 2005
Present: Charlotte Rayne, Alan Selser, Lisa Gray, Bob Long, Becky Emery Jerome DeRidder, Suzanne Osman, Johanna Laird, Greig Mitchell, Tim Dunn, Sara Pagano, Kevin Dallaire
The notes from the October 21, 2005 were approved as written. Notes will be put on the web.
Greig Mitchell spoke of the Board of Regents’ requirement that universities spend 2% of the replacement value of its buildings ($4.7 million) on maintenance projects. This does not include construction. The mandate is designed to preserve assets on a long term basis. This will be phased in by allocating 0.1 of 1% each year.
Kevin Mann was present and presented a general overview of project sources: 1. Federal and State mandates (examples: underground storage tanks, ADA issues) 2. hazardous waste removal 3. safety and risk management (broken sidewalks, etc.) 4. 2-year facility audit: This includes an assessment, building by building based on its life cycle, to evaluate roofing electrical, etc. 5. Operation and maintenance: includes 10 year projects, repair, renovation, etc. The projects could be influenced by the capital improvement plan. For FY 2006, the track will be painted, the Admissions house brick pavement and sidewalks will be repaired. They are trying to catch up on projects that were deferred due to the budget cuts. In addition, they are trying to keep a reserve for emergencies. The State of Maryland has a facilities renewal fund for facilities renewal. SU’s $400,000 supplements internal funding. However, the money must be spent on a state-supported project. The Physical Plant is not funded for renovations. Renovations must come from programs that pay Physical Plant for the work. Auxiliary fees will be funding turfing of one of the athletic fields. The artificial turf needs to be installed, because we will be losing one of the fields for parking.
To view the current listing of maintenance projects scheduled for the current fiscal year, please visit Physical Plant’s website (http://www.salisbury.edu/admin/physplant/projects.asp) and select Maintenance Project Listings. The projects listed are subject to change based on funding and university needs. The Facilities Master Plan can also be accessed at that site.
Sources of funding differ, and money from one source cannot be moved to another source. For example, the capital budget funds academic buildings using state bond funds which are issued and paid for by the state. System-funded projects are different in that the USM borrows the money, gives it to us, and we pay the debt.
A handout was provided showing the FY 2007-2016 Capital Improvement Program. The new Teacher Education and Technology Center (TETC). The chart shows that $4.2 million has been provided for planning, while $44.6 million has been requested for construction, along with $2 million for equipping the building. If approved, construction of the TETC could begin Fall, 2006. The new library has not been approved. SU has requested planning money, and the USM system office has also recommended its funding. However, the governor has not given a recommendation. If money comes from private donors, it could move the process along faster. Future planning includes a new library, acquisition of the Allenwood Shopping Center, new School of Business. Farther in the future are plans for a new parking garage, a new athletic field house, and campus-wide phased dormitory renovations.
Shipper Proposal Bob Long agreed to draft a letter to Frank Shipper regarding his proposal. He will contact Frank first. There was not a consensus that the committee should pursue this request in light of the number of times this information has been circulated and posted already.
Request for Supplemental Funding The draft letter requesting prioritization for supplemental funding was approved with the suggestion that the deans receive carbon copies. The letter will be sent out hard copy on Monday, November 12 and posted on the Fiscal Advisory Committee’s website.
Staff Senate Request Concerning Part-Time Fees (which accompany tuition) for SU Employees Clacie Hubbard, Chair of Staff Senate submitted a request to the committee asking support to reduce the new fees imposed on SU employees. The fees for part-time students was increased to $50 per credit hour (previously $8 per credit). The fees for athletics, facilities and technology duplicate benefits and services to all employees of the institution. Alan Selser indicated that 35 employees were impacted this fall.
[NOTE: After looking into the feasibility of altering fees for employees, it came to our attention that fees cannot be waived. Changes in tuition and fees have to be recommended by the President, through the budgetary process associated with changing tuition and fees, and would have to be approved by the Board of Regents.]
The notes of this meeting will be forwarded to the Executive Committee of the University Forum and the President’s Advisory Team per the committee charge and will serve as a formal recommendation from the committee.
There is no additional information available concerning tuition and fees or the institutional business plan. The course based curriculum is still being discussed in committee.
The next meeting of the Fiscal Advisory Committee has been scheduled for December 2, 2005 at 1:30 in the PCR, assuming there is business to complete.
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