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Salisbury University
A Maryland University of National Distinction
SALISBURY UNIVERSITY

Budget Office

SU Budget Process

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The FY18 Budget Submission and Enhancement Requests are due March 31, 2017 to the Budget Office.  Please verify with your Dean or Vice President as to when they expect your draft versions to them for their review and approval prior to the March 31 deadline.

Each Budget Administrator is expected to review their current fiscal year expenditures and evaluate the budgets that were submitted for FY17.  Changes to line item accounts should occur in most cases and funds may shift around.  For example, you may have budgeted $2,000 for printing expenses in FY17 and as you have made some changes in your department, you may only expect to spend $1,000 for the current year.  Think about the past and the upcoming year and analyze what amount should be requested for printing.  Do not just forward the budget template you prepared last year as this year’s submission. 

The entire University is still going through a time of “right-sizing” the departmental budgets as it takes more than one year to decentralize this process. 

Highlights of the Changes in the FY18 Budget Submission Process:

  • Budgets only need to be submitted for those controlled department codes. You DO NOT have to send templates for 38xxxx codes and 17xxxx code (except for PACE and CELL) because those operate solely on self-support income and have no state support funding.
  • The Budget Template has been updated to change the titles and comments specifically regarding “FY17” and “FY16”, add lines for overtime and a few other small title changes.  You do not have to use this version, you may update your existing templates from last year and use that if you wish.  The modifications are minor.
  • The following Internal Services Charges will be allocated to individual departments and when available estimates will be provided for you to utilize from prior years:

o   Postage (with some exceptions that are detailed in the Postage section in the Budget Guidelines below)
o   Telecommunications
o   Motor Pool

  • Please see the links below from the Budget Guidelines for details on these changes and other areas of concern and interest.

Budget Guidelines

General Overview & Guidelines

University Revenues and Expenditures
What is a Budget and Why Do We Do Them?
Budgeting Approaches
Types of University Departments
       Academic Versus Non-Academic
 
      Controlled Budget
         
 Departments with a Controlled Budget
           Departments without a Controlled Budget

SU’s Internal Accounting Structure

Financial System
Chart of Accounts
       Departments
       Projects
       Accounts
       Funds
       Programs

SU’s Expenditure Budget Policies & Procedures

Internal Budget Timeline
Internal Financial Processes
     
Operating Budget Submission
       Enhancement Proposal Submissions
       3-5 Year Budget for Large Expense Items such as: Equipment & Software
       Budget Overages
       Budget Adjustments/Transfers
       Encumbrance Rollovers
       Journal Entries (Non-Payroll Related)
 
      Journal Entries (Payroll Related)

Salaries & Benefits Expenditure Policies

Position Roles and Responsibilities
      
Budget Administrators
 
     Administrative Assistants
      Signing Authority

01 Budget Category – Exempt and Non-Exempt PIN Employees

General Staff Position Information
Budgeting for PINs
Additional PINs
Replacing a PIN

01 Budget Category – Faculty PIN Employees

General Faculty Position Information
Budgeting for Faculty PINs
Additional Faculty PINs
Replacing a Faculty PIN

Splitting Percentage of Faculty PIN Costs to Various Departments Budgets
Transitional Leave
Sabbatical Leave

02 Budget Category – All Non-Pin Staff Employees

General Information - Staff & Students
Contractual I
Contractual II
Graduate Assistants
Students

02 Budget Category – All Non-Pin Faculty Employees

General Information - Faculty
Chair Stipends
Adjuncts and Overloads
       Fall/Spring
       Summer/Winter
PTNTT (Part-Time Non-Tenure Track Faculty)
FTNTT (Full-Time Non-Tenure Track Faculty)

Overtime
Tuition Remission
Position Reclassifications
Payroll Accruals & ReversalsBudget Category – All Non-Pin Faculty Employees

Operating Expenditure Policies

Faculty Start-up expenses
Moving Expenses
Faculty Professional Development Funds
Travel
     
State Budget Allowance per Faculty Member
      Staff Travel Budget
       Travel from Other Resources
       Student Trip Travel

Search Expenses
     
Fingerprinting
      Travel Expenses for Candidates
 
     Food Expenses & Reimbursements
 
     Advertising

Food Purchases
Classroom Furniture
Computer Purchases
Online Database and Journal Subscriptions
Internal Sponsorship of Campus Events

Internal Service Charges

      Telecommunications
      Postage
             Bulk Mail
             First Class Mail and USPS Packages
      Motor Pool
      Support Services
             UPS Packages
             PIC Operations/Event set-ups
      Physical Plant
      Housekeeping
      Vehicle Accident Insurance Deduction
      Publications and Copy Center Billing
      Canon Printing Charges
      Event Charges     

PeopleSoft Reports

Control Budget Summary & Budget Transaction Detail Reports 
Using Budget Overview to find year-to-date Summary Information
Create Automatic Recurring reports
Cash Balance Report - Only run for centers and auxiliary department codes – Not State codesTrial Balance Report 

Questions? Who to Contact?

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Salisbury University 1101 Camden Avenue Salisbury, MD 21801 410-543-6000

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