Conference Presenter Guidelines

Basic guidelines regarding each type of presentation were included in the acceptance email you received. Additional details are provided below, and you can also contact Dr. Rebecca Glover at AME2012@unt.edu if you have additional questions

 

Poster Presentations

All poster presentations will be scheduled during a single session. The poster board surface area will be 4 feet (122 cm) high and 8 feet (244 cm) wide. In preparing your poster, please remember conference participants will need to be able to clearly read your materials from a distance of at least 4 feet (122 cm). We will provide push pins for hanging your poster. Throughout the entire Poster Session and Reception, refreshments will be provided, including a variety of Hors d’Oeuvres, beverages and a cash bar.

For those that are new to creating scientific posters for conferences, there are generally two "styles" of posters. The first involves printing several sheets of regular-sized paper and arranging them on the poster board when you arrive at the Poster Session. The second option, which is probably more common at conferences, involves creating a larger, single document that can be printed with specialized printer to produce a document as large as 3 feet tall and 5 or 6 feet wide. Many companies and universities have tried to illuminate the process of creating a scientific poster in a single document with a software program like Microsoft PowerPoint. Therefore, if you would like to create a scientific poster in this style, you'll find a number of resources available on the web. Your school might offer specific PowerPoint templates for posters and printing services for posters. If your school does not offer this, you may be able to create and print your poster at a company like Kinko's.

 

 

Paper Presentations

Papers presentations will be organized according to topic/theme, with three (3) papers scheduled in each session. Please check the Conference Program once it is posted to the website to verify the specific date and time for which this presentation has been scheduled. Each presentation will be allotted 25 minutes, to include both presentation and 5 minutes of questions from the audience.

We are able to provide an LCD projector for your presentation, but you will need to provide all other equipment you might need (e.g., laptop, computer speakers, overhead projector, etc.). Session chairs will contact each presenter by email in order to coordinate the equipment needs. It is strongly recommended that all presenters arrive in their schedule room at least 10 minutes before the session is scheduled to begin in order to address any unexpected set-up issues and to avoid any delays in beginning the session’s presentations. In consideration of the presenters scheduled in the room after your session ends, we also ask that all presenter-supplied equipment be disconnected as soon as the session time has ended

 

 

Symposium Presentations

Symposia presentations will run concurrently with other Paper Sessions. Please check the conference Program once it is posted to the website to verify the specific date and time for which this symposia has been scheduled. Each symposium will be scheduled for a total of 75 minutes, which includes the time allotted for questions. We ask that symposia organizers work with all members of your symposia in determining how best to use this time.

We are able to provide an LCD projector for your presentation, but you will need to provide all other equipment you might need (e.g., laptop, computer speakers, overhead projector, etc.). It is strongly recommended that all presenters arrive in their schedule room at least 10 minutes before the session is scheduled to begin in order to address any unexpected set-up issues and to avoid any delays in beginning the session’s presentations. In consideration of the presenters scheduled in the room after your session ends, we also ask that all presenter-supplied equipment be disconnected as soon as the session time has ended.

 

Photo-Copying Needs

A variety of photo-copying options are available in San Antonio.

One FedEx location is 2 blocks South of the conference location (Historic Menger Hotel); about a 3 minute walk toward the river. The location address is 600 E. Market St, San Antonio, 1-800-463-3339. Copying and/or Printing costs there are 10 cents per copy.

 

 

 

 

 

 

UNT COD

 

 

 

Guidebook

 

 

Financial Support, Conference Websites, and other Support Services have been provided by the organizations above