ProCard Purchasing Guidelines

Purchase from a State Preference

• Sheltered Workshops (Lower Shore Enterprises, Dove Point)
• Maryland Correctional Enterprises (Furniture must be purchased from MCE or come through purchasing.)
• Blind Industries
• Small Business Reserve Program

Send Requisition to Purchasing via Procurement Support Center work request ticket Jira for the Following:

• All Purchases Over Your Card Limit
• Any purchase involving signing of agreements, licenses, and contracts
• All purchases excluded from the ProCard Program

Prices

• Vendors must not charge higher prices for card Purchases
  • Violates their agreement with VISA
• Indicate this is a SU Purchase
  • Ask for Educational/Governmental Discounts

Sales Tax Exemption

• Indicate Purchases are Exempt for State of MD and DC Sales Tax
  • MD Tax #30002563
• Most vendors shipping from another state to MD do not charge sales tax

Shipping

• Shipping cost must be included in single purchase limit
• Must ship through Support Services unless desktop delivery of office supplies
• When shipping, you should notify Courier with details for the delivery including buyers’ reference # and description of order.
• Notify Support Services either by email or phone 410-543-6256 in advance of oversized deliveries to discuss logistics

Receipt of Shipments

• Retain boxes until sure you will keep goods
• Errors or problems contact vendor
• Contact Vendor before returning goods
  • Return Authorization Number
  • Possible Restocking Fee