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Candidate Interviews
Moving Expenses for New Employees
Candidate Interviews
All Search Committees are requested to follow this newly revised procedure
when a vacancy becomes available. After advertising the position,
reviewing and screening candidate applications, the following steps
should occur:
1.The Search Committee Chair or designee must complete sections I and II
of the Candidate Interview Form and submit a form for each candidate to
be interviewed to the Dean's or Vice President's Office;
2.The Search Committee Chair shall complete section III and forward to the
Dean or Vice President's office for final approval;
3.The Dean's or Vice President's Office will then forward a copy of each
approved/authorized Candidate Interview Form back to the Search
Committee Chair or designee for completion of section IV;
4.The interview is held and;
5.Each applicant and or the Search Committee member(s) will be responsible
for filing a State of Maryland Expense Account Form (GAD X3) along with
the approved, completed copy of the Candidate Interview Form as well as
all other necessary
original detail receipts (ie...hotel car rental, etc.) after the
interview. If the candidate has traveled by air, the original passenger
coupon must also be submitted. The Dean's or Vice President's
Office will then be responsible for submitting this information to the
Financial Services--Accounts Payable Office for final review, processing
and reimbursement. A candidate will only be reimbursed at USM/SU
standard allowance rates for mileage and meals. CANDIDATES ARE NOT
ALLOWED TO CHARGE OR DIRECT BILL ANY TYPE OF INTERVIEW EXPENSE TO
SALISBURY UNIVERSITY.
Committees should utilize University Dining Services for candidate meals
as a first choice or except as approved by the Dean's/Vice President's
Office.
These procedures are intended as a guide to expedite the processing of
expense account forms for the Candidate Interview Process. If the above
forms/approvals are not validated, the Accounts Payable Office will
delay processing any expense account until all pertinent
information/receipts have been received.
Sample Candidate Interview Form (WORD)
Candidate Interview Form (WORD)
Moving Expenses for New Employees
SU POLICY
It is the policy of Salisbury University that moving expenses may be
reimbursed to a new employee if the following criteria are met:
1.The payment of moving expenses follows the general guidelines as
approved by the Board of Regents under policy 202.0 VII – 4.40 (see USM
Policy);
2.Reimbursement has been approved by both the Dean and Vice President's
office in advance of employment;
3.Moving expenses become a part of the initial faculty employment contract
or letter of offering for administrative staff and;
4.A designated fund source is available, indicated and approved
(i.e....department account code).
USM POLICY
1.The Chief Executive Officer of a constituent institution or component
may authorize the payment of moving expenses for personnel when it is
deemed to be in the interest of the institution or component to do so.
The Chancellor many authorize the payment of moving expenses for Chief
Executive Officers of constituent institutions and components.
2.The payment may include moving expenses of normal household goods,
including reasonable packing and unpacking charges.
3.Moving expenses may be authorized only when the distance between the
former residence and the University System location is in excess of 35
miles one way.
4.Exceptions to the 35 mile limitation may be made for payment of
relocation expenses when the relocation is for the convenience of the
institution or component.
5.Nothing in this Policy requires the payment of moving expenses.
6.Each Chief Executive Officer shall develop procedures implementing this
policy.
Procedures for Reimbursement of
Moving Expenses (WORD)
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