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Salary Advances
Travel Advances
Other Advances
Salary Advances
Purpose:
1.New employees who have not been placed on the State’s
payroll are entitled to an advance equal to 65% of their
salary.
2.Employees not receiving a paycheck due on a specific
date caused by an administrative error (all errors must
be documented and approved by the Associate Vice
President of Administration and Finance or the Payroll
Supervisor).
NOTE: The salary advance is not deducted from the
employees' paycheck and must be settled when the
employee receives his/her first "official" paycheck.
Procedures:
1.New employees not on the payroll may be eligible to receive an
advance check on their regular pay day, if approved by
the Associate Vice-President of Administration & Finance
or the Payroll Supervisor.
Employees must first contact the Payroll Office, HH Room
215, regarding any request for a salary advance.
Travel Advances
Purpose:
1.Out-of-State travel advances may only be given to a new employee
traveling out of state without an "American
Express Corporate Card". The amount of advance will be for 90% of
the approved amount (less any prepaid items this office has previously
processed) if funds are available. No advance or reimbursement will be
made by this office unless all appropriate department head signatures
have been obtained.
An American Express credit card application is available at
American Express Corp Card
Application, by pickup in the Accounts Payable Director's
Office, Holloway Hall-Room 218 or by campus mail.
2.Athletic travel advances for away games and scouting trips are given for
the full amount if requested (in writing) by the Athletic Director at
least 1 week in advance of trip.
3.No travel advances will be given for any in-state travel (faculty and
staff must file an expense account to be reimbursed).
Procedures:
1. All requests for travel/other advances for the week (allow 7 days
in advance) must be in the Accounts Payable Office, Holloway Hall, Room
218, each Monday by 12 noon.
2. Requests received by 12 noon on each Monday will be available for
pick-up on Wednesday at 8:00 a.m.
3. All travel advances must be settled (in person) within three (3)
working days after the trip has been completed or personal reimbursement
will be required.
Other Advances
1. Officials (only) for any athletic or intramural activities may be
advanced for the approved amount (requested in writing) by the Athletic
Director (providing working fund money is available) at least 1 week in
advance of trip.
2. Temporary advances for certain change funds can be issued with the
approval of the Associate Vice-President of Administration and Finance
or the Accounts Payable Supervisor.
3. Prepaid invoice/registration fees will be reviewed individually and the
method of payment will be determined by the Working Fund custodian.
Normal procedure requires this type of expenditure be paid through the
Accounts Payable Office via the State Comptroller's office or by the
University's procard not the Working Fund. Thus, required prepayments
should be processed at least three-four weeks in advance of any deadline
date. Remember, no payment can be made to any vendor unless the State
Treasurer’s Office and Salisbury University has a federal identification
number on file for that vendor.
4. Emergency advances can only be made with the approval of the Accounts
Payable Supervisor or the Associate Vice-President of Administration and
Finance.
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