Accounts Payable & Travel


Holloway Hall
Per Diem Meal Rates

Meals Reimbursement Rates
High Cost Metropolitan Areas

Meal Reimbursement Rates

Effective July 1, 2014, current standard per diem meal rates without receipts:
                                                       Breakfast    $ 9.00
                                                       Lunch           11.00
                                                       Dinner          25.00
                                                             Total     $45.00


Current high cost per diem meal rates with detailed receipts:
                                                       Breakfast    $10.00
                                                       Lunch           12.00
                                                       Dinner          30.00
                                                             Total     $52.00

Any representative of this university, on travel status, should not request reimbursement for any amount(s) not spent. Nor should any employee ask for reimbursement of a meal (s) not consumed or for any meal included with a registration fee. 

Foreign travel is reimbursed at actual cost with original receipts or at the applicable U.S. Department of State Meal and Incidental (M&IE) rate without receipts. Please contact the Accounts Payable Travel Office for this applicable rate. The USM Board of Regents will review these rates biennially.

Please note: A partial day’s travel is eligible for the appropriate meal (s) consumed when travel time encompasses a period of two hours before and/or two hours after one’s normal work day.

Under no circumstance will lunch be reimbursed on a one day trip unless both of the above criteria are met. An employee would need to work a minimum of 12 hours plus a lunch period of at least 30 minutes to be eligible for lunch reimbursement (i.e...start 6 a.m., returned back to campus 7 p.m. or later with the normal work day occurring between 8 -5 p.m. with a lunch hour taken into consideration). These departure / arrival times must be clearly indicated on any expense account presented. 

Institutional funds may not be used for the purchase of alcoholic beverages or additional flight insurance. 

High Cost Metropolitan Areas

The list of Metropolitan is available in PDF format:

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