Skip to Main Content
Salisbury University BW
A Maryland University of National Distinction
navigation icon opens header SALISBURY UNIVERSITY

Accounts Payable & Travel
navigation icon opens menu

Search Committee and Moving Expenses Procedures

Candidate Interviews

Moving Expenses for New Employees - SU Policy

USM Policy on Payment of Moving Expenses

scontent: 1 bValue: -1 eValue:1

Candidate Interviews

Each applicant and or the Search Committee member(s) will be responsible for filing a State of Maryland Expense Account Form (GAD X3) along with the all other necessary original detail receipts (ie...hotel car rental, air fare, applicable meals, etc.) after the interview.  The Dean's/Vice President's Office will then be responsible for submitting this information to the Financial Services--Accounts Payable Office for final review, processing and reimbursement. A candidate will only be reimbursed at USM/SU standard allowance rates for mileage and meals. CANDIDATES ARE NOT ALLOWED TO CHARGE OR DIRECT BILL ANY TYPE OF INTERVIEW EXPENSE TO SALISBURY UNIVERSITY.

Committees should utilize University Dining Services for candidate meals as a first choice or except as approved by the Dean's/Vice President's Office. 

This procedures is intended as a guide to expedite the processing of expense account forms for the Candidate Interview Process. If the above forms/approvals are not validated, the Accounts Payable Office will delay processing any expense account until all pertinent information/receipts have been received.

Moving Expenses for New Employees - SU Policy

It is the policy of Salisbury University that moving expenses may be reimbursed to a new employee if the following criteria are met:

1.  The payment of moving expenses follows the general guidelines as approved by the Board of Regents under policy VIII – 16.00 (see USM Policy);

2.  Reimbursement has been approved by both the Dean and Vice President's office in advance of employment;

3.  Moving expenses become a part of the initial faculty employment contract or letter of offering for administrative staff and;

4.  A designated fund source is available, indicated and approved (i.e....department account code).

5.  Reimbursements will be made according to IRS Publication 521 - General Guidelines for Moving Expense Reimbursements.

USM Policy on Payment of Moving Expenses


(Approved by the Board of Regents, June 21, 1990; Amended December 11, 2015)  

  1. The President of a constituent institution or component may authorize the payment of moving expenses for personnel when it is deemed to be in the interest of the institution or component to do so. The Chancellor may authorize the payment of moving expenses for President of constituent institutions and components.
  2. The payment may include moving expenses of household goods and personal effects and other expenses directly related to the relocation to the extent supported by policy of the institution or component. The goods and services purchased must be at reasonable and competitive prices. 
  3. Institutions or components are responsible for compliance with IRS regulations concerning reporting and withholding requirements associated with payments for moving expenses, and should exercise due diligence in processing taxable and nontaxable payments. 
  4. For purposes of determining an individual’s salary under Policies VII, moving expense payments shall not be considered salary or bonus. 
  5. Nothing in this policy requires the payment of moving expenses. 
  6. Each President shall develop policy for the institution or component implementing this Policy.

 Replacement for: BOR VII - 4.40





Need help or have questions about this page? Please visit our Ask a Question or Report a Problem page.
Salisbury University 1101 Camden Avenue Salisbury, MD 21801 410-543-6000