General Procurement Card Information

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General Procurement Card Information

SU Purchasing Card

  • For Purchase of Goods and Services up to $5,000
  • Not for Personal Purchases (purchases must be for the use and benefit of SU)
  • Not for Travel or Restaurants
  • Not for Alcoholic Beverages
  • Not for Computer Equipment/Software without approval of IT Director
  • Not for Telecommunications Equipment
  • Not for Cash Advances
  • Not for Consultants and Speakers Fees/Honorariums (Person or Vendors using SS# rather than FEID#)
  • Not for Donations
  • Not for Entertainment Costs
  • Not for Food or Meals
  • Not for Furniture
  • Not for Gifts
  • Not for Interest/Finance Charges
  • Not for Paper Products that will continue to be available from Support Services
  • Not for Office Products still on inventory in Support Services

Good Uses for Purchasing Card

  • Subscriptions
  • Conference & Seminar Registration Fees with approval of Universitys Travel Coordinator
  • Books and Classroom Supplies
  • Office Supplies
  • Retail Store Purchases
  • Catalog Purchases
  • State and USM Contract Purchases

Why Use a Purchasing Card?

  • Saves Time
  • Gives Campus Flexibility
  • Vendors Paid in 3 Days
  • Major Cost Avoidance for State-Issued Checks
  • University Allows to be Used up to $5,000

How Does SU Purchasing Card Work?

  • Much like Personal Credit Card
  • Bank Sends You Statement
  • State Pays Bank Automatically
  • Purchase Charged to PeopleSoft Department ID Number

Procard Application (PDF)
Procard Application (WORD)

Procard User Agreement (PDF)
Procard User Agreement (WORD)

Purchasing is Still Available for:

  • Non-Delegated Needs
  • Problem Solving
  • Contracts

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